Legal Administrative Assistant - Litigation/Tax

Reinhart Boerner Van Deuren sc; Madison (WI); On-site; USD 25,000 - 39,000; Full time

Job summary

Reinhart Boerner Van Deuren sc in Madison is seeking a Legal Administrative Assistant to support attorneys in the Litigation/Tax Department. The role requires a proactive, detail-oriented professional to manage document preparation, scheduling, and client communications for timekeepers in a fast-paced firm.

Ideal candidates have 3-5 years of admin experience in a legal setting, a typing speed of 65 wpm, and strong MS Office skills. A Bachelor's degree is a plus.

Qualifications

• 3-5 years of administrative assistant experience in a legal environment.
• Strong written, oral, and email communication skills.
• Excellent organizational and time-management skills.
• Familiarity with WI and/or Federal Court procedures is a plus.

Responsibilities

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Enter timekeepers' time entries.
• Schedule and calendar appointments, meetings, depositions, and travel arrangements; manage expense reports.
• Prepare and proofread letters, emails, and legal documents.
• Maintain filing systems (including electronic filing) and assist timekeepers with projects.
• Answer phones and resolve client and attorney inquiries.

Skills

Typing 65 wpm

Excellent communication

Team player

Strong organizational skills

Education

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Description

We have an immediate opening in our Madison office for a Legal Administrative Assistant in our Litigation/Tax Department. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's Litigation clients.

You will join a supportive, hard-working team of legal professionals who are dedicated to providing creative yet practical solutions to our clients' needs. You will work closely with several timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

As part of our Litigation team, some of the essential duties and responsibilities will include:

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for spelling, punctuation and grammar.
• Schedule and calendar appointments, meetings, depositions, etc.; make travel arrangements and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Organize and maintain filings (including electronic filing) and files; assist timekeepers with organizing projects.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• Format briefs, pleadings and other legal documents accurately and timely.
• File legal documents (e-filing skills preferred) within county, state and federal systems procedures.
• Review and organize case files, pleadings, discovery documents, and correspondence.
• Prepare and maintain trial notebooks, witness binders, and exhibit lists.
• Ensure all case materials are complete, accurate, and accessible for attorneys.
• Monitor case deadlines and assist with scheduling related trial activities.

Requirements

This position requires superior administrative skills. You must be a professional with 3-5 years of administrative assistance experience. Previous Litigation experience strongly preferred. A Bachelors' Degree is a plus.

Other required qualifications include:

• Typing speed of at least 65 wpm.
• Familiar with the rules of WI and/or other State and Federal Court systems.
• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• Supportive and comfortable in a team environment.
• Prioritize and handle/complete multiple tasks with competing deadlines.
• Outstanding customer service/interpersonal skills.
• Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Solid grammar, spelling, vocabulary and language skills.
• Efficient, flexible and patient.
• Complete discretion and tactfulness with confidential information.

Physical Demands and/or Work Environment:

While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally stand, stoop, bend, kneel, crouch, crawl, lift (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodation will be made for qualified individuals with disabilities consistent with applicable law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at [e-mail] if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.