Legal Administrative Assistant - Litigation/Tax

Reinhart Boerner Van Deuren sc; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Reinhart Boerner Van Deuren Sc in Milwaukee is seeking a Legal Administrative Assistant in our Tax Department to support attorneys and paralegals. You will join a team known for client service and practical solutions, assisting 3-4 timekeepers in a fast-paced, professional environment.

Responsibilities include drafting letters, managing calendars, entering time entries, proofreading, and coordinating hearings and travel.

Qualifications

• 3 years of administrative assistant experience.
• Previous Tax experience strongly preferred.
• A Bachelor’s Degree is a plus.
• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• Ability to work comfortably in a team environment.
• Familiar with Wisconsin and other State and Federal Electronic filing systems.
• Previous litigation experience is a plus.
• Prioritize and handle multiple tasks with competing deadlines.
• Outstanding client service/interpersonal skills.
• Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Superior grammar, spelling, vocabulary and language skills.
• Efficient, flexible and patient.
• Ability to carry out oral and written instruction and ask questions for clarification.
• Ability to display complete discretion and tactfulness with confidential information.

Responsibilities

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for content, spelling, punctuation and grammar.
• Schedule and calendar hearings, appointments, meetings, depositions, etc., make travel arrangements, and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Set up, organize and maintain files; assist timekeepers with organizing projects.
• File documents and e-mails to the document management system.
• Work with, proof and edit relined documents.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• Scan all paper documents received into document management system.
• Other duties as assigned.

Skills

Written communication

Verbal communication

Email communication

Listening skills

Team collaboration

MS Office

Organization

Attention to detail

Discretion

Time management

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Description

We have an immediate opening in our Milwaukee office for a Legal Administrative Assistant in our Tax Department. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive, hard-working team of legal professionals who are dedicated to providing creative yet practical solutions to our clients' needs. You will work closely with 3-4 timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

As part of our team, some of the essential duties and responsibilities will include:

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for content, spelling, punctuation and grammar.
• Schedule and calendar hearings, appointments, meetings, depositions, etc., make travel arrangements, and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Set up, organize and maintain files; assist timekeepers with organizing projects.
• File documents and e-mails to the document management system.
• Work with, proof and edit relined documents.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• Scan all paper documents received into document management system.
• Other duties as assigned.

Requirements

This position requires superior administrative skills. You must be a professional with at least 3 years of administrative assistance experience.

Previous Tax experience strongly preferred.

A Bachelors' Degree is a plus.

Other required qualifications include:

• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• The ability to work comfortably in a team environment.
• Familiar with Wisconsin and other State and Federal Electronic filing systems.
• Previous litigation experience is a plus.
• Prioritize and handle/complete multiple tasks with competing deadlines.
• Outstanding client service/interpersonal skills.
• Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Superior grammar, spelling, vocabulary and language skills.
• Efficient, flexible and patient.
• Ability to carry out oral and written instruction and ask questions for clarification.
• Ability to display complete discretion and tactfulness with confidential information.

Physical Demands and/or Work Environment:

While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally stand, stoop, bend, kneel, crouch, crawl, lift (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at [e-mail] if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.