Tax Department Administrative Assistant

Shaner Hotels; Woodycrest (PA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Shaner Hotels is seeking a highly organized Administrative Assistant to support our Tax Department at the Corporate Office in State College, PA. You will handle mail, filing, spreadsheets, and financial reporting tasks critical to month-end processes.

Ideal candidates have a high school diploma (associate degree preferred), strong Excel skills, and the ability to manage multiple priorities with discretion in a fast-paced corporate environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in accounting, tax, finance, or corporate office preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and confidentiality.
• Proficient with Microsoft Excel.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Valid driver\'s license and reliable transportation.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain calendars and tracking spreadsheets in Excel.
• Assemble financial reporting books and departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks; reliable transportation is required.

Skills

Microsoft Excel

Organizational skills

Communication skills

Detail-oriented

Education

High school diploma

Associate degree in Business Administration or Accounting

Tools

Microsoft Office

Job description

Located in the heart of State College, Pennsylvania, our Shaner Hotels Corporate Office offers an exciting and collaborative work environment where innovation, teamwork, and professional growth are at the center of everything we do. Just minutes from Penn State University and nestled in the scenic surroundings of Mount Nittany, our corporate headquarters provides the ideal setting to build a rewarding career in hospitality.

As a member of our Corporate Office team, you'll work alongside experienced professionals dedicated to supporting the success of more than 70 hotels across our growing portfolio. From Accounting, Finance, Human Resources, Information Technology, Sales and Marketing, Revenue Management, Development, eCommerce, and Operations, every department plays a vital role in delivering exceptional service and driving the continued success of Shaner Hotels.

At Shaner, we believe our associates are our greatest asset. We foster a culture that encourages collaboration, continuous learning, and career advancement, empowering every team member to reach their full potential while making a meaningful impact on our organization.

We are proud to offer a competitive compensation package along with a comprehensive benefits program for eligible full-time associates, including:

• Competitive salary
• Medical, dental, and vision insurance
• Company-paid and voluntary life insurance options
• Short-term and long-term disability coverage
• 401(k) retirement plan with a discretionary company match
• Generous Paid Time Off (PTO) including holidays and birthdays
• Opportunities for professional development and career advancement
• A collaborative, supportive, and inclusive workplace culture

Build your future with Shaner Hotels-where your career has room to grow.

Shaner Hotel Group

Shaner Hotels is one of the hospitality industry's leading award-winning hotel owner-operators and management companies. Our growing portfolio includes more than 70 full-service, select-service, extended-stay, and resort properties, representing over 8,000 guest rooms across 14 states and three countries.

We proudly partner with many of the world's most recognized hospitality brands, as well as distinctive independent hotels, delivering exceptional guest experiences and operational excellence across every property.

Beyond hotel management, Shaner Hotels provides a comprehensive range of hospitality services for investors, hotel owners, and brand partners, including hotel development, design and construction, revenue management, e-commerce, sales and marketing, human resources, accounting, and operational support.

Whether you're joining one of our hotels or our corporate team, you'll become part of an organization committed to innovation, professional growth, and delivering outstanding hospitality. At Shaner Hotels, we invest in our people and provide opportunities to build rewarding careers across every area of the hospitality industry.

Full-Time | In-Office | Corporate Office

We are seeking a highly organized, detail-oriented Administrative Assistant to support our Tax Department at our Corporate Office. This position plays an important role in ensuring the efficient operation of the department by providing administrative support, coordinating documentation, and assisting with financial reporting and tax-related processes. The ideal candidate is dependable, proficient in Microsoft Excel, and able to manage multiple priorities while maintaining a high degree of accuracy and confidentiality.

Essential Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
• Assemble financial reporting books and other departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks; reliable transportation is required.

Qualifications

• Previous administrative experience in an accounting, tax, finance, or corporate office environment preferred.
• High school diploma or equivalent required; associate degree in Business Administration or Accounting preferred.
• Strong organizational, time management, and communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Self-motivated with excellent follow-through and problem-solving skills.
• Proficient in Microsoft Office, with strong Microsoft Excel skills, including sorting, filtering, and managing spreadsheets.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Valid driver's license with a satisfactory driving record and reliable transportation.

What We Offer

• Competitive compensation
• Comprehensive benefits package including medical, dental, and vision insurance
• Paid Time Off (PTO) and paid holidays
• 401(k) with company match
• Opportunities for professional growth and development
• Collaborative and supportive team environment