Executive Administrative Assistant

Oconee Chamber; Boca Raton, Northern (FL, KY); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Daily pay

Telemedicine

Health insurance

401(k) match

Paid time off

Holiday pay

Pet insurance

Employee assistance

Discount marketplace

Job summary

Schulte Hospitality Group in Boca Raton is seeking an energetic Administrative Assistant to support hotel operations and a fast-paced office environment. You will manage daily administrative tasks, coordinate schedules, prepare memos, and assist with payroll and invoices as needed.

The role requires a high school diploma (Associate or Bachelor’s in Hospitality or Business preferred) and strong MS Office skills.

Qualifications

• Excellent verbal and written communication
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in multitasking and managing competing priorities
• Familiarity with office administration procedures and best practices
• Basic understanding of accounting principles and financial recordkeeping

Responsibilities

• Manage daily administrative operations of the hotel office
• Maintain organized filing systems for guest records, invoices, and internal documents
• Prepare and distribute internal communications, memos, and reports; schedule and coordinate meetings
• Maintain up-to-date knowledge of hotel services, promotions, and local attractions
• Process invoices, purchase orders, and expense reports
• Assist with payroll preparation and timekeeping records
• Draft professional correspondence and respond to emails on behalf of management
• Ensure timely communication of updates and policies to staff
• Operate and troubleshoot office equipment such as printers, copiers, and fax machines

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Microsoft Office Suite

Accounting basics

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Hospitality Management, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Schulte Hospitality Group is seeking a n energetic , experienced, and hands on Administrative Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join S chulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development . We want you to feel engaged, empowered , and excited to grow with us . After all, we believe our greatest and most valuable asset is our people ! SHG provides a rewarding, fun and flexible work environment, exciting perks , an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including , but not limited to:

Work Today, Get Paid today, with Daily Pay!

• Free Tele medicine and Virtual Mental Health care access for a ll Associates starting day one!
• Multiple Health Insurance and Life Insurance options
• 401 k Plan + Company Match for eligible associates
• Paid Time Off
• Holiday Pay
• Pet Insurance
• Employee Assistance Program
• Schulte Savings Marketplace Discounts on event tickets , electronics, gym memberships + more!

Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse tea m of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries . Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants .

JOB DUTIES AND RESPONSIBILITIES

• Manage daily administrative operations of the hotel office
• Maintain organized filing systems for guest records, invoices, and internal documents
• Prepare and distribute internal communications, memos, and reports Schedule and coordinate meetings and appointments
• Maintain up-to-date knowledge of hotel services, promotions, and local attractions
• Process invoices, purchase orders, and expense reports
• Assist with payroll preparation and timekeeping records
• Draft professional correspondence and respond to emails on behalf of management
• Ensure timely communication of updates and policies to staff Technology and Office Equipment
• Operate and troubleshoot office equipment such as printers, copiers, and fax machines

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Associate's or Bachelor's degree in Hospitality Management , Business Administration, or a related field
• Additional certifications in office administration, customer service, or hotel management are a plus

KNO WLEDGE , SKILLS AND ABILITIES

• Excellent verbal and written communication skills
• Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
• Basic understanding of accounting principles and financial recordkeeping

* The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position . Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.

* Schulte Hospitality Group is an Equal Opportunity Employer.

Location

Waterstone Boca Raton-21154

Position Type

Full-time

Compensation Range

$25

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