Tax Department Admin Coordinator | Excel Pro & On-Site

Shaner Hotels; State College (Centre County); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Professional development

Collaborative environment

Job summary

Shaner Hotels in State College, PA is seeking an Administrative Assistant to support the Tax Department at our Corporate Office. This full-time, in-office role coordinates documentation, handles tax filings, and assists with financial reporting and related processes.

The ideal candidate is organized, detail-oriented, and proficient in Microsoft Excel and Microsoft Office. A high school diploma is required; an associate degree in Business Administration or Accounting is preferred.

Qualifications

• High school diploma or equivalent required; associate degree in Business Administration or Accounting preferred.
• Strong organizational, time management, and communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
• Assemble financial reporting books and other departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks; reliable transportation is required.

Skills

Microsoft Excel

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Education

High school diploma or equivalent

Associate degree in Business Administration or Accounting preferred

Tools

Microsoft Office

Job description

Shaner Hotels in State College, PA is seeking an Administrative Assistant to support the Tax Department at our Corporate Office. This full-time, in-office role coordinates documentation, handles tax filings, and assists with financial reporting and related processes.

The ideal candidate is organized, detail-oriented, and proficient in Microsoft Excel and Microsoft Office. A high school diploma is required; an associate degree in Business Administration or Accounting is preferred.