Tax Dept Admin Assistant - Growth & Benefits

Shaner Hotel Holdings LP; State College (Centre County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

PTO and holidays

Professional development

Job summary

Shaner Hotels is seeking a highly organized Administrative Assistant to support our Tax Department at the Corporate Office in State College, PA. This full-time, in-office role focuses on clerical tasks, financial documentation, and tax reporting, requiring strong Excel skills and confidentiality.

You will manage mail, filings, calendars, and reports, while coordinating with finance and accounting teams. A high school diploma is required; associate degrees are preferred.

Qualifications

• Previous administrative experience in an accounting, tax, finance, or corporate office environment preferred.
• High school diploma or equivalent required; associate degree in Business Administration or Accounting preferred.
• Strong organizational, time management, and communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
• Assemble financial reporting books and other departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks; reliable transportation is required.

Skills

Microsoft Excel

Microsoft Office

Organizational skills

Time management

Communication skills

Attention to detail

Confidentiality

Driver's license

Education

High school diploma

Associate degree in Business Administration

Associate degree in Accounting

Tools

Microsoft Excel

Microsoft Office

Job description

Shaner Hotels is seeking a highly organized Administrative Assistant to support our Tax Department at the Corporate Office in State College, PA. This full-time, in-office role focuses on clerical tasks, financial documentation, and tax reporting, requiring strong Excel skills and confidentiality.

You will manage mail, filings, calendars, and reports, while coordinating with finance and accounting teams. A high school diploma is required; associate degrees are preferred.