TAX CLERK (SR-12) [1 vacancy]

City and County of Honolulu, HI; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid time off

Job summary

City and County of Honolulu, HI is seeking a Tax Clerk to support taxpayers through the tax appeal process within the BFS Real Property Assessment Division in Honolulu. This full-time, permanent role coordinates hearings, assists appellants, and maintains essential appeal records.

Responsibilities include scheduling Board of Review hearings, guiding taxpayers through appeal procedures, reviewing submissions for accuracy, and drafting hearing notices and Tax Appeal Court documents.

Qualifications

• Three years of clerical experience.
• One year in a tax field with familiarity with tax laws, rules, regulations and procedures.
• College education may substitute for general clerical experience on a year-for-year basis, but not for the tax-related clerical experience.

Responsibilities

• Coordinate Board of Review hearings by scheduling hearings, preparing notices, arranging equipment, and notifying Board members and appellants.
• Assist taxpayers with appeals by answering inquiries and helping filing appeals.
• Review and process appeals by checking submissions for accuracy and deadlines.
• Maintain appeal records and assessment data by updating systems and recording Board decisions.
• Prepare hearing and legal documents by drafting notices, letters, agendas, and Tax Appeal Court documents.
• Coordinate Board member training and payroll/reimbursement records.
• Perform other related duties as needed.

Skills

Clerical skills

Tax knowledge

Education

High School diploma or equivalent

Job description

Make a difference, one tax appeal at a time!

Start your rewarding career with the City and County of Honolulu today!

Ready to help taxpayers navigate the appeal process? The Department of Budget and Fiscal Services (BFS), Real Property Assessment Division is looking for a reliable Tax Clerk!

This full-time, permanent role, located in Honolulu, involves coordinating tax appeal hearings, assisting taxpayers with appeals, and maintaining appeal records while serving as a liaison between the Board of Review and the Real Property Assessment Division.

What You Will Do

• Coordinate Board of Review hearings by scheduling hearings, preparing meeting notices, arranging equipment, and ensuring Board members and appellants are notified.
• Assist taxpayers with appeals by answering inquiries, explaining appeal laws and procedures, and helping taxpayers file appeals.
• Review and process appeals by checking submissions for accuracy, verifying deadlines and grounds for appeal, and organizing supporting evidence.
• Maintain appeal records and assessment data by updating computer systems, recording Board decisions, processing filing fee refunds, and keeping records current.
• Prepare hearing and legal documents by drafting hearing notices, decision letters, agendas, annual reports, and Tax Appeal Court documents.
• Coordinate Board member requirementsby arranging training, tracking required compliance, and maintaining payroll and reimbursement records.
• Perform other related duties as needed.

Special Working Conditions

• Work schedule is Monday to Friday from 7:45 a.m. until 4:30 p.m.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

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Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

At the time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

• Three (3) years of clerical experience,
• One (1) year of which shall have been in a tax field where familiarity with tax laws, rules, regulations and procedures was involved.

Substitution: College education may substitute on a year-for-year basis for the general clerical experience requirement. There is no substitution for the one year of tax-related clerical experience.

Education Verification:

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Must be able to:

• Understand assessment and appraisal terminology and procedures.
• Follow office practices and procedures, including filing and maintaining records.
• Understand, explain, and apply pertinent aspects of real property tax laws, rules, regulations, and procedures.
• Perform arithmetic computations and compute tax liabilities, penalties, and interest, as applicable.
• Deal tactfully and effectively with the public.

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.