Talent Support Coordinator

oxy; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Oxy in Tulsa, OK is seeking a Talent Support Coordinator to manage the new hire workflow from start to finish. You will coordinate multiple case files, communicate with stakeholders, and ensure a smooth pre-employment experience for new employees.

Responsibilities include creating offer letters in Workday, conducting background checks and I-9 verification, and maintaining the SharePoint onboarding site. You will collaborate across HR and operations to deliver timely, accurate processing.

Qualifications

• High school diploma required.
• Minimum 2 years of Human Resources experience preferred.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Strong interpersonal and written communication skills.
• Ability to multitask in a fast-paced environment with minimal supervision.
• Willingness to work overtime to meet project demands.

Responsibilities

• Initiate, coordinate and communicate stages in the new hire workflow across multiple case files.
• Interface with systems and stakeholders, spotting delays and taking timely actions.
• Use Workday to create offer letters and manage pre-employment activities.
• Conduct background investigations, screen reports and coordinate with HR.
• Complete I-9 forms, verify documents and conduct remote verification sessions.
• Maintain and develop the SharePoint onboarding site and contribute to Workday process improvements.
• Participate in New Hire projects as needed.

Skills

HR experience

Multitasking

Attention to detail

Communication

Discretion

Team orientation

Education

High school diploma

Tools

Microsoft Office

Job description

Talent Support Coordinator

Location: Tulsa, Oklahoma

Essential Job Duties

• Responsible for prompt initiation, coordination and communication of the various stages in the new hire work flow while simultaneously processing multiple case files and requests.
• Interface with multiple systems and functional stakeholders, spotting exceptions and potential causes of delay. Initiate timely, appropriate actions throughout processing of each case to ensure expedient, accurate completion and a quality experience to new Oxy employees.
• Utilize the Workday system to create offer letters and accomplish all aspects of the pre-employment phase of Oxy's New Hire Program.
• Pre-employment screening: Initiate Background Investigations, screen reports and coordinate issues with HR. Initiate and communicate results of Medical/Drug Screenings. Complete candidate processing in accordance with all screening outcomes.
• Responsible for timely and compliant I-9 completion. Review and verify I-9 forms and identity documents for accuracy. Conduct remote meetings with employees to complete the verification process. Assist in completing I-9 reverifications, as needed.
• Administer, update and further develop the new hire components of our SharePoint team site.
• Evaluate and recommend improvements in the Workday process.
• Participate in New Hire projects, as needed.

Required Qualifications (in order of priority)

• High school diploma.
• Minimum 2 years of Human Resources experience preferred.
• Available and willing to work overtime to meet project demands.
• Proficiency in Microsoft applications (such as Word, Excel, PowerPoint and Outlook).
• Strong interpersonal and communication skills (both oral and written).
• Strong attention to detail with solid analytical abilities and sharp organizational skills.
• Ability to multitask in a fast-paced environment with minimal supervision.
• Ability to handle sensitive information with discretion and tense circumstances with composure.
• Ability to thrive in a team and service-oriented environment.
• Excellent time management and organization skills.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website.

Oxy does not charge a fee at any stage of the recruiting process. We will never:

• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees
• Use recruiting or placement agencies that charge candidates an advance fee of any kind or
• Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.