Talent Support Coordinator

OXY, Inc.; Tulsa (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

Oxy, Inc. in Tulsa, Oklahoma seeks a Talent Support Coordinator to manage the new hire workflow, coordinate between functions, and oversee pre-employment steps using Workday and SharePoint.

Responsibilities include background checks, I-9 verification, and ensuring timely, compliant processing for new employees, with opportunities to participate in related projects.

Qualifications

• High school diploma required; HR experience preferred.
• Minimum 2 years in Human Resources or related field.
• Proficient in Word, Excel, PowerPoint and Outlook; strong communication.
• Detail-oriented, able to multitask and work with discretion.

Responsibilities

• Coordinate and communicate stages in the new hire workflow for multiple cases.
• Interface with systems and stakeholders to prevent delays and ensure timely completion.
• Use Workday to create offer letters and manage pre-employment steps.
• Oversee pre-employment screening, background checks and drug screenings.
• Verify I-9 forms and documents; conduct remote verification sessions as needed.
• Manage and update the SharePoint site for new hire components.
• Evaluate Workday processes and participate in related projects.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Interpersonal skills

Attention to detail

Multitasking

Teamwork

Time management

Education

High school diploma

Tools

Workday

SharePoint

Job description

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy

Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Talent Support Coordinator

Location: Tulsa, Oklahoma

Essential Job Duties:

• Responsible for prompt initiation, coordination and communication of the various stages in the new hire work flow while simultaneously processing multiple case files and requests.
• Interface with multiple systems and functional stakeholders, spotting exceptions and potential causes of delay. Initiate timely, appropriate actions throughout processing of each case to ensure expedient, accurate completion and a quality experience to new Oxy employees.
• Utilize the Workday system to create offer letters and accomplish all aspects of the pre-employment phase of Oxy's New Hire Program.
• Pre-employment screening: Initiate Background Investigations, screen reports and coordinate issues with HR. Initiate and communicate results of Medical/Drug Screenings. Complete candidate processing in accordance with all screening outcomes.
• Responsible for timely and compliant I-9 completion. Review and verify I-9 forms and identity documents for accuracy. Conduct remote meetings with employees to complete the verification process. Assist in completing I-9 reverifications, as needed.
• Administer, update and further develop the new hire components of our SharePoint team site.
• Evaluate and recommend improvements in the Workday process.
• Participate in New Hire projects, as needed.

Required Qualifications (in order of priority):

• High school diploma.
• Minimum 2 years of Human Resources experience preferred.
• Available and willing to work overtime to meet project demands.
• Proficiency in Microsoft applications (such as Word, Excel, PowerPoint and Outlook).
• Strong interpersonal and communication skills (both oral and written).
• Strong attention to detail with solid analytical abilities and sharp organizational skills.
• Ability to multitask in a fast-paced environment with minimal supervision.
• Ability to handle sensitive information with discretion and tense circumstances with composure.
• Ability to thrive in a team and service-oriented environment.
• Excellent time management and organization skills.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website.

Oxy does not charge a fee at any stage of the recruiting process. We will never:

• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees
• Use recruiting or placement agencies that charge candidates an advance fee of any kind or
• Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.