Talent Coordinator

Primee; San Jose (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Premium health coverage

401k with matching

Life insurance

Profit sharing

Education reimbursement

Paid time off & holidays

Job summary

Prime is seeking a Talent Coordinator to support day-to-day recruitment operations and candidate lifecycle activities. You will help create and post jobs, generate offers, and track background checks while ensuring a positive candidate experience.

You will assist with early career programs, maintain recruiting data in ATS, and partner with hiring managers to meet hiring goals. This role requires confidentiality and strong teamwork in a fast-paced environment.

Qualifications

• Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, recruiting coordination, HR, or talent acquisition experience preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and collaboration tools such as Teams.
• Experience using Lever - Applicant Tracking Systems (ATS) preferred.

Responsibilities

• Provide administrative and coordination support to the Talent Acquisition team across all stages of the recruiting process.
• Create, post, and maintain job postings across internal and external recruiting platforms.
• Generate offer letters and other candidate-related employment documentation, ensuring accuracy and timely delivery.
• Track and monitor background checks, pre-employment requirements, and onboarding milestones.
• Assist with scheduling interviews, coordinating candidate communications, and supporting hiring managers throughout the recruitment process.
• Support early career recruiting initiatives, including internship programs, university partnerships, campus recruiting events, and workforce planning activities.
• Maintain accurate candidate and requisition data within the ATS and other talent systems.
• Prepare recruiting reports, metrics, and documentation to support talent acquisition objectives and hiring decisions.
• Assist with talent acquisition projects, process improvements, employer branding initiatives, and other ad hoc assignments as needed.
• Handle confidential candidate and employee information with discretion and professionalism.
• Collaborate with cross-functional teams to ensure an outstanding candidate experience from application through onboarding.
• Perform other duties as assigned to support Talent Acquisition and organizational goals.

Skills

Organizational skills

Communication skills

MS Office

Lever ATS

Problem solving

Multitasking

Relationship building

Education

Associate’s or Bachelor's degree in HR/Business/Communications

Tools

HRIS platforms

Teams

Job description

Who We Are

At PRIME, a culture of empathy, trust, and belonging are foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Recognized as one ofSilicon Valley’s Best Places to Work!

Position Summary

Under the direct supervision of the Director of Talent Acquisition, the Talent Coordinator provides day-to-day administrative and operational support to the Talent Acquisition team, ensuring a seamless and efficient recruiting process. This role is responsible for creating and managing job postings, generating offer letters, tracking background checks, maintaining recruiting data, and supporting candidate lifecycle activities. The Talent Coordinator also assists with early career recruiting initiatives, recruiting projects, and other talent-related programs while maintaining the highest standards of accuracy, confidentiality, and professionalism. This position plays a critical role in delivering an exceptional candidate experience and supporting the organization's hiring goals.

• Provide administrative and coordination support to the Talent Acquisition team across all stages of the recruiting process.
• Create, post, and maintain job postings across internal and external recruiting platforms.
• Generate offer letters and other candidate-related employment documentation, ensuring accuracy and timely delivery.
• Track and monitor background checks, pre-employment requirements, and onboarding milestones, following up as needed to ensure completion.
• Assist with scheduling interviews, coordinating candidate communications, and supporting hiring managers throughout the recruitment process.
• Support early career recruiting initiatives, including internship programs, university partnerships, campus recruiting events, and workforce planning activities.
• Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS) and other talent systems.
• Prepare recruiting reports, metrics, and documentation to support talent acquisition objectives and hiring decisions.
• Assist with talent acquisition projects, process improvements, employer branding initiatives, and other ad hoc assignments as needed.
• Handle confidential candidate and employee information with the highest level of discretion and professionalism.
• Collaborate with cross-functional teams to ensure an outstanding candidate experience from application through onboarding.
• Perform other duties as assigned to support Talent Acquisition and organizational goals. Responsibilities and priorities may evolve based on business needs.

• Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred.
• 1-3 years of administrative, recruiting coordination, HR, or talent acquisition experience preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
• Excellent verbal and written communication skills with a customer-service-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams.
• Experience using Lever - Applicant Tracking Systems (ATS), HRIS platforms, or recruiting technologies preferred.
• Strong problem-solving skills and the ability to work independently while collaborating effectively with a team.
• Demonstrated ability to build positive relationships with candidates, hiring managers, and internal stakeholders.
• Interest in talent acquisition, recruiting operations, and early career talent programs.

Supervisory Responsibilities

• None

Special Requirements/Physical Demands/Working Conditions

Work is primarily performed in an office setting with minimal health or safety hazards. Noise level and temperature is moderate. Minimal lifting or climbing. This position is expected to be fully in-person, onsite. Requires operating office machines such as, but not limited to, computers, copiers, scanners, and phones. Works in a dynamic environment with shifting priorities and evolving contract requirements.

Communication Skills

Ability to read and interpret basic documents. Ability to write routine correspondence such as letters and memos. Communicate clearly and effectively with team members and stakeholders to support project execution.

Reasoning Ability and/or Critical Thinking

Work situations require consideration and interpretation of circumstances or information to choose the most effective response. Solutions may be technical, yet relatively straightforward and well-defined once problems are understood.

Our Benefits

• -100% coveragefor Medical, Dental, and Vision, including dependents, withno premium cost to the employee
• -401k Program w/ Direct Benefit
• -100% Employer-paid Life Insurance
• -Profit Sharing and Discretionary Bonus Program
• -Education/ Training Reimbursement Benefit
• -Paid Time off and Holiday Time Off

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

PRIME Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. PRIME hiring managers are not authorized to review or accept resume referrals from any agencies.

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