Talent Coordinator

Betches Media; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Betches Media is seeking a driven Talent Coordinator to join our Talent Relations team. This role will support talent coordination across shoots, meetings, travel, and events, ensuring that logistics, documentation, and communication are handled seamlessly.

The ideal candidate has their finger on the pulse of pop culture, is highly detail-oriented, and anticipates the needs of the team. You’re comfortable managing shifting priorities, staying calm under pressure, and bringing professionalism and

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 1–2 years of experience in talent relations or a related field.
• Experience supporting celebrity talent with professionalism and discretion.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Excellent written and verbal communication and stakeholder relationship-building.
• Familiarity with talent contracts and terms, plus strong judgment and problem-solving.
• A proactive, independent yet collaborative worker who can manage shifting priorities.
• Willingness to travel and adapt to production needs and outside standard hours.

Responsibilities

• Track talent documents (contracts, releases, payment paperwork) and coordinate with Legal on required paperwork.
• Partner with video production teams to coordinate talent logistics for shoots, including scheduling, travel, and on-site needs.
• Coordinate business and talent travel, including itineraries, meeting arrangements, and remote support.
• Schedule talent meetings, conference calls, and virtual meetings, ensuring all participants have the information they need.
• Support talent meetings and industry events, including those outside standard business hours.
• Communicate with talent, agents, managers, lawyers, and internal stakeholders to keep projects moving and maintain strong relationships.
• Help establish and maintain best practices for working with celebrity talent across Betches brands.
• Maintain the talent database with current contact information, upcoming press activity, and relevant updates.
• Create and maintain an editorial calendar tracking talent press cycles and opportunities for coverage.
• Stay current on pop culture, celebrity news, and local events and trends in major markets to identify potential talent leads and contribute coverage ideas.
• Provide administrative support, including following up on leads, managing correspondence, organizing files, and tracking outstanding tasks.

Skills

Talent relations

Communication skills

Organizational skills

Project management

Education

Bachelor's degree

Job description

About Us

Betches Media is the ultimate digital media and lifestyle destination for women. As a pioneer in the humor and entertainment space, we’ve built a powerful platform that connects with over 250M fans across social media, podcasts, web, events, and e-commerce. Our funny, honest, and candid approach resonates with women globally, creating a one-of-a-kind community.

About Us

Betches Media is the ultimate digital media and lifestyle destination for women. As a pioneer in the humor and entertainment space, we’ve built a powerful platform that connects with over 250M fans across social media, podcasts, web, events, and e-commerce. Our funny, honest, and candid approach resonates with women globally, creating a one-of-a-kind community.

Description

Betches Media is seeking a driven and proactive Talent Coordinator to join our Talent Relations team. This role will support talent coordination across shoots, meetings, travel, and events, ensuring that logistics, documentation, and communication are handled seamlessly.

The ideal candidate has their finger on the pulse of pop culture, is highly detail-oriented, and anticipates the needs of the team. You’re comfortable managing shifting priorities, staying calm under pressure, and bringing professionalism and discretion to every talent-facing interaction.

This position will report to the Director of Talent Relations.

Roles & Responsibilities

• Track and organize talent-related documents, including contracts, releases, and payment paperwork, and partner with Legal to ensure required documentation is complete.
• Partner with video production teams to coordinate talent logistics for shoots, including scheduling, travel, and on-site needs.
• Coordinate business and talent travel, including itineraries, meeting arrangements, and remote support.
• Schedule talent meetings, conference calls, and virtual meetings, ensuring all participants have the information they need.
• Support talent meetings and industry events, including those outside standard business hours.
• Communicate with talent, agents, managers, lawyers, and internal stakeholders to keep projects moving and maintain strong relationships.
• Help establish and maintain best practices for working with celebrity talent across Betches brands.
• Maintain the talent database with current contact information, upcoming press activity, and relevant updates.
• Create and maintain an editorial calendar tracking talent press cycles and opportunities for coverage.
• Stay current on pop culture, celebrity news, and local events and trends in major markets to identify potential talent leads and contribute coverage ideas.
• Provide administrative support, including following up on leads, managing correspondence, organizing files, and tracking outstanding tasks.

Qualifications

• A bachelor’s degree or equivalent relevant experience.
• 1–2 years of experience in talent relations or a related field.
• Experience supporting celebrity talent and navigating sensitive or challenging situations with professionalism and discretion.
• Strong organizational skills and attention to detail, with the ability to manage multiple assignments and shifting deadlines in a fast-paced environment.
• Excellent written and verbal communication skills and the ability to build relationships with stakeholders at all levels.
• Familiarity with talent contracts and terms, along with strong judgment and problem-solving skills.
• A proactive approach, with the ability to anticipate needs, take initiative, and follow projects through to completion.
• A strong understanding of pop culture and celebrity news, with enthusiasm for contributing ideas.
• The ability to work independently and collaboratively, including adapting to last-minute production needs.
• Willingness to travel and work outside standard business hours as needed.

Compensation

The expected annual base salary for this role is $65,000 - $70,000. Years of experience, skills, and other factors such as location are considered when determining the salary offered. Total compensation and offer package will include the following perks below.

Learn more about our culture and perks

Our DEI+ Commitment

At Betches, we are committed to building a diverse and inclusive workplace that empowers talent from many different backgrounds, experiences, and identities. We believe that true creativity and knowledge emerge when diversity and inclusion are fully embraced. We strive to create a workforce that reflects the diversity of our clients and our communities, recognizing that our journey towards excellence is ongoing. Together, we aim to foster an environment where everyone can contribute to and benefit from our shared success.