Talent Admin & Recruitment Coordinator – HR Ops

Wilson HR; United States; On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Employee wellness program

Life insurance

Disability insurance

Unlimited PTO

Bonus/commission programs

Job summary

Wilson is seeking a motivated Talent Administrator & Coordinator to join our collaborative, dynamic team. This role supports the Recruiting Team across the full recruitment lifecycle and ensures smooth pre-employment processing and documentation.

You will coordinate interview schedules, assist with offer letters, background checks, and maintain compliant candidate files while generating routine reports for the team. The position includes bonus/benefit programs and generous PTO.

Qualifications

• Customer service mindset with a can do attitude.
• 1–2 years office administration experience, preferably in HR or staffing.
• Superior organization skills and dedication to completing projects on time.
• Excellent communication with the ability to work in a team environment.
• Strong commitment to confidentiality and data handling.
• Ability to analyze and revise operating practices to improve efficiency.

Responsibilities

• Coordinates and schedules candidates for assessments, interviews, onsite visits, etc.
• Owning pre-employment processing of employees, ensuring proper completion of paperwork.
• Preparation of offer letters, facilitation of background checks and reference checks.
• Maintains files and documentation on candidates to maintain compliance.
• Leads auxiliary postings for internal recruitment team and collaborates on open requisitions.
• Prepares daily, weekly and monthly reports and coordinates schedules and meetings.
• Generates reports on candidate and recruiter activity daily.
• Tracks candidate activity and dispositions candidates in applicant tracking systems.
• General office duties including answering candidate/recruiter queries, filing, data entry.

Skills

Customer service

Office admin

Organization

Communication

Confidentiality

Process improvement

Data entry

Job description

Wilson is seeking a motivated Talent Administrator & Coordinator to join our collaborative, dynamic team. This role supports the Recruiting Team across the full recruitment lifecycle and ensures smooth pre-employment processing and documentation.

You will coordinate interview schedules, assist with offer letters, background checks, and maintain compliant candidate files while generating routine reports for the team. The position includes bonus/benefit programs and generous PTO.