Talent Acquisition Support Specialist

WVU Medicine; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown, WV, seeks an administrative assistant to support recruitment and onboarding activities, coordinate interview schedules, and help with pre-employment tasks for candidates. The role also covers front desk duties and candidate relocation logistics.

Responsibilities include sustaining documentation in HRIS, assisting with onboarding status, coordinating travel, and supporting recruiters with ad placement and candidate outreach, while maintaining

Qualifications

• High school diploma or equivalent and 3 years of admin/secretarial experience.
• Associate's degree with 2 years of admin/secretarial experience.
• Bachelor's degree with 1 year of admin/secretarial experience.

Responsibilities

• Coordinate candidate interviews in line with department policy and procedures.
• Provide coverage for HR Front Desk duties (badging, WV Cares, I-9s).
• Perform entry-level recruitment activities and manage assigned requisitions.
• Maintain documentation of candidate phone and email correspondence.
• Schedule interviews and travel arrangements for candidates.
• Document recruitment expenses (advertising, travel, agencies).
• Support candidate relocation by arranging tours and community visits.
• Collaborate with recruiters to place ads and track recruitment activity.
• Assist sourcing through candidate outreach portals and social media.
• Assemble recruitment packets and escort candidates on tours of WVU Medicine facilities.
• Prepare itineraries and log interviews in Outlook and HRIS.
• Coordinate reference, education, licensure, and certification checks.
• Assist Talent Acquisition with onboarding tasks and welcome packets.
• Schedule meetings and manage calendars; reconcile department expenses.

Skills

Communication skills

Confidentiality

Independent work

Customer service

Education

High school diploma or equivalent

Associate’s degree

Bachelor’s degree

Tools

HRIS

Microsoft Outlook

Job description

WVUH West Virginia University Hospitals in Morgantown, WV, seeks an administrative assistant to support recruitment and onboarding activities, coordinate interview schedules, and help with pre-employment tasks for candidates. The role also covers front desk duties and candidate relocation logistics.

Responsibilities include sustaining documentation in HRIS, assisting with onboarding status, coordinating travel, and supporting recruiters with ad placement and candidate outreach, while maintaining