Talent Acquisition Support Specialist

WVU Medicine; Morgantown (WV); On-site; USD 36,000 - 52,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking an HR Recruitment Administrative Assistant to provide support for recruitment efforts, coordinate candidate interviews, and assist with onboarding tasks for new hires across WVU Medicine campus and facilities.

The role handles front desk coverage, I-9 processing, relocation support, and sourcing activities while ensuring accurate documentation and communication with recruiters.

Qualifications

• High school diploma or equivalent with 3 years admin/secretarial experience.
• Associate’s degree with 2 years admin/secretarial experience.
• Bachelor’s degree with 1 year admin/secretarial experience.
• Post High School training or education.
• Technical or administrative experience in a Human Resources office.

Responsibilities

• Coordinate candidate interviews per department policy.
• Provide coverage for HR Front Desk (badging, WV Cares, I9s).
• Perform entry-level recruitment activities with appropriate requisitions.
• Maintain documentation of candidate communications (phone/e-mail).
• Complete interview scheduling accurately and timely.
• Document recruitment expenses (advertising, travel, meals, etc.).
• Support relocation by scheduling realtors, tours, community interests.
• Partner with recruiters to track ads and postings.
• Provide sourcing support via portals and social media.
• Assemble recruitment packets.
• Escort candidates and families on campus tours/interviews.
• Coordinate candidate travel and itineraries.
• Facilitate reference and licensure checks.
• Support onboarding activities for new hires.
• Schedule meetings and maintain calendars.
• Reconcile department credit cards monthly.
• Reconcile cash deposits weekly/monthly.
• Provide excellent customer service to recruitment.
• Process department invoices.

Skills

Computer literacy

Communication skills

Confidentiality

Professional demeanor

Initiative

Independent work

Education

HS diploma + 3y

Associate's degree + 2y

Bachelor's degree + 1y

Tools

Microsoft Outlook

Office suite

HRIS

Job description

WVUH West Virginia University Hospitals is seeking an HR Recruitment Administrative Assistant to provide support for recruitment efforts, coordinate candidate interviews, and assist with onboarding tasks for new hires across WVU Medicine campus and facilities.

The role handles front desk coverage, I-9 processing, relocation support, and sourcing activities while ensuring accurate documentation and communication with recruiters.