Talent Acquisition Specialist

System One; Pasadena (TX); On-site; USD 45,000 - 65,000; Part time

Benefits offered by this job

Health benefits

Dental and vision coverage

Life insurance

401(k)

Paid time off

Job summary

System One in Pasadena, TX is seeking an on-site Talent Acquisition Specialist to coordinate onboarding and pre-employment activities for new hires. You will work with the on-site team and recruiters to ensure timely completion of health screenings and onboarding documentation.

The role requires strong organizational and communication skills, familiarity with HIPAA and regulatory compliance, and the ability to manage multiple onboarding workflows in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Ability to travel occasionally for job fairs, site visits, training, and other business needs.
• Comfortable conducting health screenings and maintaining HIPAA compliance.
• Comfortable working with medical PPE and maintaining a sterile environment.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.).
• Strong organizational skills and attention to detail with the ability to manage multiple onboarding processes simultaneously.
• Excellent verbal and written communication skills and the ability to build positive relationships with new hires and team members.
• Adaptability and flexibility to support individuals from diverse backgrounds and experiences.
• Ability to meet deadlines and perform effectively in a fast-paced environment.

Responsibilities

• Provide necessary information and resources to support a smooth and successful onboarding experience for new employees.
• Schedule and conduct in-office onboarding/processing activities and coordinate on-site new hire orientation sessions.
• Serve as a primary point of contact for new hires, addressing questions and concerns throughout the onboarding process.
• Partner with the Talent Acquisition team and site leadership to ensure a seamless transition for new hires.
• Monitor candidate progress on required pre-employment tasks, including background checks, drug screens, health screens, I-9 compliance, E-Verify compliance, employment paperwork, and site-specific requirements.
• Facilitate completion of new hire documentation, including employment forms, benefits enrollment, and other required paperwork.
• Ensure all onboarding activities are completed in accordance with legal, regulatory, and company compliance requirements.
• Perform administrative duties including data entry, filing, scanning, scheduling, and communication with candidates and site personnel via phone and email.
• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Perform other duties as assigned.

Skills

Onboarding coordination

HIPAA compliance

MS Office proficiency

Organizational skills

Strong communication

Education

High school diploma or equivalent

Tools

ATS (Applicant Tracking System)

HRIS

Job description

Job Title: Talent Acquisition Specialist
Location: Pasadena, TX
Type: Contract to hire
Work Model: Onsite
Hours: Monday - Friday 8am - 4:30pm

Summary: As a Talent Acquisition Specialist, you will work closely with the on-site team and Talent Acquisition Recruiters to ensure candidates complete all pre-employment requirements in a timely and compliant manner. This role is responsible for coordinating and conducting pre-employment health screenings, facilitating new hire onboarding and orientation, and preparing onboarding documentation.

Responsibilities

• Provide necessary information and resources to support a smooth and successful onboarding experience for new employees.
• Schedule and conduct in-office onboarding/processing activities and coordinate on-site new hire orientation sessions.
• Serve as a primary point of contact for new hires, addressing questions and concerns throughout the onboarding process.
• Partner with the Talent Acquisition team and site leadership to ensure a seamless transition for new hires.
• Monitor candidate progress on required pre-employment tasks, including background checks, drug screens, health screens, I-9 compliance, E-Verify compliance, employment paperwork, and site-specific requirements.
• Facilitate completion of new hire documentation, including employment forms, benefits enrollment, and other required paperwork.
• Ensure all onboarding activities are completed in accordance with legal, regulatory, and company compliance requirements.
• Perform administrative duties including data entry, filing, scanning, scheduling, and communication with candidates and site personnel via phone and email.
• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Perform other duties as assigned.

Required Skills & Qualifications

• High school diploma or equivalent.
• Ability to travel occasionally for job fairs, site visits, training, and other business needs.
• Comfortable conducting health screenings and maintaining HIPAA compliance.
• Comfortable working with medical PPE and maintaining a sterile environment.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.).
• Strong organizational skills and attention to detail with the ability to manage multiple onboarding processes simultaneously.
• Excellent verbal and written communication skills and the ability to build positive relationships with new hires and team members.
• Adaptability and flexibility to support individuals from diverse backgrounds and experiences.
• Ability to meet deadlines and perform effectively in a fast-paced environment.

Preferred Skills & Qualifications

• Knowledge of employment laws, compliance requirements, and onboarding regulations.
• Previous experience in Healthcare, Public Services, Administration, Human Resources, Staffing, or Industrial Construction environments.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.