Talent Acquisition Scheduler

Aston Carter; Austin (TX); Hybrid; USD 37,000 - 48,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off (PTO)

Employee Assistance Program

Hybrid work model

Job summary

Aston Carter is seeking a Talent Acquisition Coordinator to support high-volume recruiting by coordinating interview schedules, logistics, and candidate communications. You will partner with recruiters, hiring managers, and candidates to ensure efficient interview processes across phone, video, onsite, and MS Teams formats.

The role focuses on maintaining data integrity in recruiting tools, managing travel and expenses, and acting as a concierge for candidates throughout the recruitment

Qualifications

• Experience with scheduling and coordination in recruiting, talent acquisition, or HR environments.
• Experience with applicant tracking systems, preferably Workday.
• Strong professional communication and organizational skills.

Responsibilities

• Coordinate interview scheduling with recruiters, hiring managers, interviewers, and candidates for phone, video, onsite, and MS Teams interviews.
• Manage interview logistics including room reservations, conferencing details, and MS Teams links; ensure timely information distribution.
• Reschedule interviews as needed while balancing priorities and maintaining a smooth candidate experience.
• Prioritize scheduling requests to meet deadlines in high-volume recruiting.
• Communicate updates and next steps to candidates, recruiters, and stakeholders throughout the process.
• Facilitate travel and expense requests for candidate interviews; ensure compliance with guidelines.
• Support Talent/Super Days and high-volume interview events with seamless execution.
• Serve as primary contact for candidates through the recruitment lifecycle; guide them through each stage.

Skills

Scheduling coordination

Candidate logistics

Communication skills

Interview coordination

Work with multiple stakeholders

High-volume scheduling

Attention to detail

Tools

Workday

Job description

Aston Carter is seeking a Talent Acquisition Coordinator to support high-volume recruiting by coordinating interview schedules, logistics, and candidate communications. You will partner with recruiters, hiring managers, and candidates to ensure efficient interview processes across phone, video, onsite, and MS Teams formats.

The role focuses on maintaining data integrity in recruiting tools, managing travel and expenses, and acting as a concierge for candidates throughout the recruitment