Talent Acquisition Recruiting Coordinator

PMG; Dallas (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Talent Acquisition Recruiting Coordinator, where you'll play a vital role in connecting exceptional talent with meaningful opportunities. This position offers a chance to work closely with a collaborative team, ensuring a seamless hiring experience from scheduling interviews to managing candidate communications. You'll contribute to a people-first culture, supporting early career hires and enhancing their journey from application to onboarding. If you're detail-oriented and passionate about fostering a welcoming environment, this role is perfect for you.

Benefits

Professional Development Programs

Generous Paid Time Off

Paid Parental Leave

401(k) Matching Program

Fertility Benefits

Pet Insurance

Lifestyle Spending Accounts

Annual Bonus

Volunteering Opportunities

AI Training Sessions

Qualifications

• 1+ years of experience in talent acquisition or HR coordination.
• Strong organizational skills and attention to detail.
• Proficient in using Applicant Tracking Systems.

Responsibilities

• Coordinate interview scheduling and manage candidate travel.
• Maintain the Talent Acquisition team's calendar and logistics.
• Process background checks and manage candidate communications.

Skills

Talent Acquisition

Organization

Communication Skills

Problem-Solving

Attention to Detail

Education

Bachelor's Degree or Equivalent Experience

Tools

Applicant Tracking System (ATS)

Greenhouse

Job description

Talent Acquisition Recruiting Coordinator

We are PMG

Named Ad Age Best Places to Work for 9 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG utilizes business strategy and transformation, creative, media, and insights—as well as its proprietary marketing intelligence platform, Alli—to deliver cutting-edge digital solutions and innovative media strategies. Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Best Western Hotels & Resorts, CKE Restaurants, Experian, Intuit, Kohler, Nike, Sephora, Therabody, and Whole Foods spans 85+ countries.

Who You’ll Be Working With

Join a collaborative and mission-driven Talent Acquisition team that’s passionate about connecting exceptional people with meaningful opportunities at PMG. Working closely with recruiters, hiring managers, People & Culture partners, and candidates, you’ll play an essential role in shaping a thoughtful and inclusive hiring experience.

You’ll have the chance to build strong relationships, support business growth, and contribute to a people-first culture that values every interaction.

As a Talent Acquisition Associate, you will support PMG across the Campus/Early Career candidate pipeline—including candidate and requisition data validation, application review, interview scheduling, and background check coordination. This role plays a key part in delivering a thoughtful and efficient hiring experience by ensuring accuracy, responsiveness, and a welcoming approach throughout the recruitment process.

You’ll also have the opportunity to contribute to learning programs for Campus/Early Career hires, with the benefit of supporting them from the interview process all the way through to joining PMG.

What You’ll Be Doing

• Coordinate interview scheduling through our Applicant Tracking System (ATS) and scheduling tools, making the process smooth and seamless for candidates and teams alike.
• Arrange and manage candidate travel—including booking and reimbursement—to ensure a stress-free, welcoming experience.
• Maintain the Talent Acquisition team’s calendar, managing meeting invites, logistics, and room reservations with care and precision.
• Greet and host candidates onsite at our Dallas office, offering thoughtful tours and helping create a comfortable, positive interview experience.
• Keep candidates informed throughout the process by managing timely communications through our ATS.
• Process background checks, track results, and ensure steps are completed in a timely and organized way.
• Partner closely with recruiters to ensure a unified, thoughtful candidate experience from start to finish.
• Prepare interviewers by sharing schedules, logistics, and background materials to help them show up informed and ready.
• Review and update candidate data in our ATS to support clean records, smooth handoffs, and strong reporting accuracy.
• Create and share basic reports using the ATS and other tools to help the team stay informed and make data-backed decisions.
• Support our Graduate Leadership Program (GLP) by coordinating interviews, managing communications, setting up events, and helping deliver an engaging, organized experience for every candidate.
• Pitch in across Talent Acquisition Operations—helping with job description updates, system administration in Greenhouse, and process documentation.
• Lend a hand with broader People & Culture initiatives when needed, contributing to a collaborative and connected team environment.

What You’ll Bring

• 1+ years of experience in talent acquisition, with a bachelor’s degree or equivalent work experience.
• A sharp eye for detail and a love of organization—you catch the small things that make a big difference.
• A proactive, team-oriented approach and a genuine desire to support both candidates and colleagues.
• Curiosity and a problem-solving mindset—you enjoy figuring things out and making them better.
• Interest in improving systems and processes, especially around documentation and operational tools.
• Comfort working with Applicant Tracking Systems (experience with Greenhouse is a plus).
• Strong communication skills and a warm, professional presence when working with stakeholders at all levels.
• A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by Leading by Example and nurturing strong relationships that empower others to excel.

What We Offer

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous PTO: Benefit from our generous paid time off policy to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plans: Plan for your future with our competitive 401(k) matching program.
• Fertility and Family Support: Access fertility benefits for all team members and their spouses.
• Pet Insurance: Protect your pet's health and your finances.
• Lifestyle Spending Accounts: Enjoy 100% company-funded accounts to promote healthy habits and well-being.
• Annual Bonus: All employees are eligible for an annual bonus.
• Volunteering Opportunities: Receive 8 give-back hours to volunteer in your local communities.
• AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.

What Sets Us Apart

Being part of PMG means joining a company culture that’s unmatched in digital. We're dedicated to working hard to serve our employees and clients, delivering value, results, and innovation—which often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.

In alignment with our core values to be inclusive and always change for the better, PMG is committed to creating a more diverse and inclusive culture, and we are proud to be an equal opportunity employer. We believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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