Talent Acquisition Ops Specialist (Hybrid)

The University of Texas at Austin; Austin (TX); Hybrid; USD 50,000 - 61,000; Full time

Job summary

The University of Texas at Austin's Dell Medical School seeks a Recruiting Operations Specialist to provide centralized operational support to the Talent Acquisition team, managing postings, requisitions, candidate data, and recruitment reporting across Workday and external platforms in a healthcare setting.

This full-time hybrid role coordinates the hiring process, prepares offers, maintains data accuracy, and partners with HR and hiring managers to streamline procedures while ensuring

Qualifications

• Bachelor's degree in business, human resources, or related field.
• At least 2 years of experience in recruitment coordination, HR operations, or business analysis and reporting.

Responsibilities

• Manages and maintains job postings across Workday, external job boards, and recruitment platforms.
• Monitors and maintains the vacancy report, ensuring positions and recruitment statuses are accurate and current.
• Supports recruiters with requisition creation, updates, approvals, and position changes.
• Helps ensure job descriptions, postings, interview materials, and recruitment templates are current and standardized.
• Coordinates recruitment activities and ensures timely movement of candidates through the hiring process.
• Prepares and coordinates offer letters, employment documents, and other pre-employment materials.
• Assists with candidate communications and follow-up as needed.
• Supports recruiters with onboarding handoffs and ensures required information is transferred appropriately to downstream teams.
• Maintains required documentation relating to candidate and recruitment interactions.
• Maintains accurate candidate and requisition data in the ATS and HR systems.
• Runs and distributes recruitment reports and metrics, including vacancies, candidates in process, offers, acceptances, and time-to-fill.
• Adheres to internal controls and reporting structure.
• Serves as a centralized resource for recruiters and hiring managers on recruitment process questions and status updates.
• Partners with HR functions to identify and document best-practice processes and resolve throughput issues.
• Provides prompt, courteous, and accurate assistance to internal customers by investigating concerns and actively seeking resolution.
• Serves as a resource to other Talent Acquisition colleagues.
• Assists with recruitment events, conferences, job fairs, and sourcing activities, including registration, materials, scheduling, and follow-up.
• Identifies opportunities to streamline recruitment processes and automate manual tasks.
• Participates on project teams and performs special projects as assigned by leadership.
• Adheres to Dell Medical School and University policies, procedures, standards, and budgetary expectations.

Education

Bachelor's degree in business, human resources, or related field

Job description

The University of Texas at Austin's Dell Medical School seeks a Recruiting Operations Specialist to provide centralized operational support to the Talent Acquisition team, managing postings, requisitions, candidate data, and recruitment reporting across Workday and external platforms in a healthcare setting.

This full-time hybrid role coordinates the hiring process, prepares offers, maintains data accuracy, and partners with HR and hiring managers to streamline procedures while ensuring