Hybrid Talent Acquisition Operations Specialist

University of Texas at Austin; Austin (TX); Hybrid; USD 50,000 - 61,000; Full time

Job summary

University of Texas at Austin is seeking a Recruiting Operations Specialist to provide centralized operational support for the Talent Acquisition team within Dell Medical School.

The role manages postings, requisitions, candidate and offer data, and recruitment reporting, serving as a key contact for recruiters and hiring managers on process and status questions. A healthcare environment background is helpful.

Qualifications

• Bachelor's degree in business, human resources, or related field.
• At least 2 years of experience in recruitment coordination, HR operations, or business analysis and reporting.

Responsibilities

• Manages and maintains job postings across Workday, external job boards, and recruitment platforms.
• Monitors and maintains the vacancy report, ensuring positions and recruitment statuses are accurate and current.
• Supports requisition creation, updates, approvals, and position changes.
• Helps ensure job descriptions, postings, interview materials, and recruitment templates are current and standardized.
• Coordinates recruitment activities and ensures timely movement of candidates through the hiring process.
• Prepares and coordinates offer letters, employment documents, and other pre-employment materials.
• Maintains required documentation relating to candidate and recruitment interactions.
• Maintains accurate candidate and requisition data in the ATS and HR systems.

Skills

Recruitment coordination

HR operations

Data reporting

Education

Bachelor's degree in business/human resources/related field

Tools

Workday Recruiting

Applicant Tracking System

Job description

University of Texas at Austin is seeking a Recruiting Operations Specialist to provide centralized operational support for the Talent Acquisition team within Dell Medical School.

The role manages postings, requisitions, candidate and offer data, and recruitment reporting, serving as a key contact for recruiters and hiring managers on process and status questions. A healthcare environment background is helpful.