Talent Acquisition Operations Coordinator

Aston Carter; Seattle (WA); On-site; USD 61,463,000 - 87,538,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter in Seattle, WA invites you to join our administrative talent and recruiting coordinator team. You will support end-to-end hiring activities, manage candidate records, schedule interviews, and coordinate onboarding with recruiters and hiring teams.

This contract role emphasizes strong organizational skills, attention to detail, and excellent communication as you help deliver a positive candidate experience and maintain high recruiting standards.

Qualifications

• 1+ year of recruiting coordination or similar experience.
• Experience with MS Word, Excel, and PowerPoint for reporting and communication.
• Bachelor’s degree required.
• Experience using ATS and recruiting processes.
• Strong organizational and multitasking abilities.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems, ensuring accuracy and completeness of data.
• Confirm new hires in the recruiting systems and support the onboarding process from a coordination standpoint.
• Provide timely follow‑up correspondence to candidates regarding their recruiting status via phone and email, maintaining a professional and positive candidate experience.
• Track recruiting activities and compile candidate status updates into a weekly report for recruiters and other stakeholders.
• Coordinate post‑interview debrief meetings, including organizing schedules and preparing debrief materials for hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
• Assist in the coordination and execution of other recruiting activities as needed to support the broader talent acquisition team.

Skills

MS Word

Excel

PowerPoint

Recruiting coordination

Interview scheduling

Candidate communications

Administrative skills

Education

Bachelor's degree

Tools

ATS (Applicant Tracking Systems)

Job description

Aston Carter in Seattle, WA invites you to join our administrative talent and recruiting coordinator team. You will support end-to-end hiring activities, manage candidate records, schedule interviews, and coordinate onboarding with recruiters and hiring teams.

This contract role emphasizes strong organizational skills, attention to detail, and excellent communication as you help deliver a positive candidate experience and maintain high recruiting standards.