Talent Acquisition & Events Coordinator

SB ADMINISTRATIVE SERVICES, LLC; Stony Brook (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

SB ADMINISTRATIVE SERVICES, LLC seeks a Talent Acquisition Assistant to support the Talent Acquisition Director and team at Stony Brook University Hospital on-site at least 2 days per week. You will assist with job fairs, supply management, events, and special projects to help recruit effectively.

The role requires collaboration, strong communication, and the ability to manage multiple priorities in a fast-paced environment. Pre-employment requirements apply as part of the hiring process.

Qualifications

• Associate's degree and 6 months experience in a human resources administrative support role.
• Ability to manage multiple priorities and tasks and work in a fast-paced environment.
• Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook.
• Ability to work collaboratively and independently.
• Must be a team player who can work in a fast paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials.
• Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules.
• Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences.
• Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels.
• Place orders for supplies as needed to ensure timely delivery and cost-effectiveness.
• Monitor budget allocations for recruitment-related expenses and provide regular updates to the team.
• Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits.
• Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations.
• Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals.
• Partner with the University Relations team on any assistance needed for events.
• Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns.
• Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives.
• Support large scale projects such as Intern Onboarding, Resident Onboarding, and events.

Skills

Multi-tasking

Prioritization

Teamwork

Independent work

Communication

Education

Associate's degree in HR or related

Tools

Microsoft Word

PowerPoint

Excel

Microsoft Outlook

PeopleSoft

Taleo

Job description

SB ADMINISTRATIVE SERVICES, LLC seeks a Talent Acquisition Assistant to support the Talent Acquisition Director and team at Stony Brook University Hospital on-site at least 2 days per week. You will assist with job fairs, supply management, events, and special projects to help recruit effectively.

The role requires collaboration, strong communication, and the ability to manage multiple priorities in a fast-paced environment. Pre-employment requirements apply as part of the hiring process.