Talent Acquisition Assistant

SB ADMINISTRATIVE SERVICES, LLC; Stony Brook (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

SB ADMINISTRATIVE SERVICES, LLC seeks a Talent Acquisition Assistant to support the Talent Acquisition Director and team at Stony Brook University Hospital on-site at least 2 days per week. You will assist with job fairs, supply management, events, and special projects to help recruit effectively.

The role requires collaboration, strong communication, and the ability to manage multiple priorities in a fast-paced environment. Pre-employment requirements apply as part of the hiring process.

Qualifications

• Associate's degree and 6 months experience in a human resources administrative support role.
• Ability to manage multiple priorities and tasks and work in a fast-paced environment.
• Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook.
• Ability to work collaboratively and independently.
• Must be a team player who can work in a fast paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials.
• Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules.
• Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences.
• Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels.
• Place orders for supplies as needed to ensure timely delivery and cost-effectiveness.
• Monitor budget allocations for recruitment-related expenses and provide regular updates to the team.
• Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits.
• Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations.
• Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals.
• Partner with the University Relations team on any assistance needed for events.
• Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns.
• Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives.
• Support large scale projects such as Intern Onboarding, Resident Onboarding, and events.

Skills

Multi-tasking

Prioritization

Teamwork

Independent work

Communication

Education

Associate's degree in HR or related

Tools

Microsoft Word

PowerPoint

Excel

Microsoft Outlook

PeopleSoft

Taleo

Job description

Job Description - Talent Acquisition Assistant (2603968)

Talent Acquisition Assistant

Position Summary

The Talent Acquisition Assistant supports the Talent Acquisition Director and team with overall departmental support. The ideal candidate will provide essential support in various areas, including job fairs, supply management, event coordination, and special projects. This role offers an excellent opportunity to contribute to the success of our recruitment efforts and gain valuable experience in a dynamic and fast-paced environment.

** This position will be onsite at Stony Brook University Hospital, a minimum of 2 days a week or more depending on event management.

Duties of the Talent Acquisition Assistant may include but are not limited to:

Job Fair Assistance

• Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials.
• Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules.
• Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences.

Supply Management

• Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels.
• Place orders for supplies as needed to ensure timely delivery and cost-effectiveness.
• Monitor budget allocations for recruitment-related expenses and provide regular updates to the team.

Event Management

• Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits.
• Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations.
• Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals.
• Partner with the University Relations team on any assistance needed for events.

Special Projects

• Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns.
• Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives.
• Support large scale projects such as Intern Onboarding, Resident Onboarding, and events.

Qualifications

Required Qualifications

• Associate's degree and 6 months experience in a human resources administrative support role
• Ability to manage multiple priorities and tasks and work in a fast-paced environment
• Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook
• Ability to work collaboratively and independently
• Must be a team player who can work in a fast paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• Familiarity with PeopleSoft, Taleo and/or other HR Information Systems
• Experience in a Healthcare or Hospital System Human Resources

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Job Number: 2603968

Official Job Title: TH Instructional Support Assistant

Job Field

Human Resources

Primary Location

Department/Hiring Area: Hr-Talent Acquisition

Schedule

Full-time Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, Sun

Posting Start Date

Oct 30, 2026

Posting End Date

Jan 29, 2027, 4:59:00 AM

Salary Grade: SL1