Talent Acquisition Coordinator — Workday & Recruiting Ops

AmeriVet Veterinary Partners; San Antonio (TX); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Tailored development programs

Mentorship

401(k) matching

Health, dental, vision, life insurance

Job summary

AmeriVet Veterinary Partners in San Antonio, TX is seeking a Recruiting Coordinator to support candidate experience, campus recruiting, conferences and events, reporting, and recruiting systems. The ideal candidate brings Talent Acquisition experience, strong Workday knowledge, and the ability to manage multiple priorities in a fast-paced environment.

The role works closely with recruiters, hiring managers, Operations, Onboarding, and other cross-functional partners to support efficient and

Qualifications

• 2–4 years of Talent Acquisition, recruiting operations, recruiting coordination, or related experience required.
• Minimum of 2 years of hands-on Workday experience required, preferably within Workday Recruiting, candidate management, offers, or hiring workflows.
• Strong understanding of Talent Acquisition processes and the candidate lifecycle from application through hire.
• Strong organizational and time-management skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to collaborate effectively across Talent Acquisition, Operations, HR, and other cross-functional teams.
• Strong follow-through with the ability to identify process gaps, troubleshoot issues, and drive items through completion.
• Ability to work independently while knowing when to elevate issues or engage additional partners.

Responsibilities

• Coordinate travel and logistics for DVM candidate visits, including flights, hotels, ground transportation, and other accommodations.
• Create, maintain, and update candidate-facing resources, including candidate guidebooks, visit FAQs, and supporting materials.
• Partner with recruiters and practice teams to help deliver a seamless candidate experience throughout the interview and practice visit process.
• Support DVM candidate gifting and other candidate experience initiatives.
• Troubleshoot travel or logistical issues and assist with last-minute changes as needed.
• Support veterinary student externship coordination, including initial outreach, follow-up, and ongoing communication.
• Maintain externship trackers and provide visibility into externship activity and status.
• Support invoice processing and administrative documentation associated with externships and campus recruiting.
• Coordinate registration and facilitation for CVM career fairs and other campus recruiting activities.
• Partner with the Talent Acquisition team to support a consistent and engaging student experience.
• Support recruiting conferences and large-scale events, career fairs, and other Talent Acquisition programs.
• Coordinate event logistics, including registrations, room blocks, meeting spaces, vendors, materials, and team schedules.
• Develop and maintain event guidebooks, FAQs, and other supporting resources for attending team members.
• Provide event support as needed to help ensure smooth execution.
• Distribute recurring Workday recruiting reports on a weekly and monthly basis.
• Support reporting cadence and visibility for Talent Acquisition and field partners.
• Maintain accurate trackers, documentation, and recruiting operational resources.
• Assist with the organization and distribution of recruiting information to appropriate stakeholders.
• Support recurring Talent Acquisition reporting needs and administrative processes.
• Provide day-to-day support for recruiting and hiring processes within Workday, helping ensure established workflows are completed accurately and timely.
• Support Workday offer and hiring processes across designated roles and recruiting workflows.
• Monitor hiring and onboarding tasks for missing or incomplete information, including start dates, compensation details, required documentation, and manager actions.
• Support ongoing process improvements designed to create greater consistency, efficiency, and visibility across Talent Acquisition.

Skills

Talent Acquisition

Workday

Recruiting coordination

Recruiting operations

MS Office

Attention to detail

Time management

Collaboration

Tools

Workday Recruiting

Job description

AmeriVet Veterinary Partners in San Antonio, TX is seeking a Recruiting Coordinator to support candidate experience, campus recruiting, conferences and events, reporting, and recruiting systems. The ideal candidate brings Talent Acquisition experience, strong Workday knowledge, and the ability to manage multiple priorities in a fast-paced environment.

The role works closely with recruiters, hiring managers, Operations, Onboarding, and other cross-functional partners to support efficient and