Talent Acquisition Coordinator (Early Career & Programs)

Assistance Technique Internationale; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Assistance Technique Internationale in Dallas, TX hires a Talent Acquisition Coordinator to join the Enterprise Services Talent Acquisition team. The role focuses on coordinating interviews, maintaining ATS data, and supporting recruiters and HR partners to deliver an engaging candidate experience.

The position also supports ATI's Internship and Early Career programs seasonally, with activity peaking in late summer and running through spring.

Qualifications

• Coordinate interview scheduling for phone, video, and onsite interviews with candidates and teams
• Maintain accurate candidate tracking and ATS data for recruiting metrics
• Assist with creation and administration of offer letters and recruiting documentation

Responsibilities

• Coordinate phone, video, and onsite interviews, including candidate travel when needed
• Manage high-volume interview scheduling and calendar coordination
• Provide timely, professional candidate communications throughout the process
• Support recruiters with day-to-day recruiting administration
• Maintain ATS candidate tracking, dispositions, and status updates
• Assist with offer letters and recruiting documents
• Edit, post, and maintain job postings in the ATS
• Support Employee Referral Program with tracking and reporting
• Contribute to recruitment marketing across boards, colleges, and social channels
• Run recruiting reports and maintain records for Talent Acquisition needs
• Conduct ad-hoc market research on competitors and talent sources
• Participate in candidate screens as needed
• Support recruiting events and process improvements
• Serve as flexible operational resource for the Talent Acquisition team

Job description

Proven to Perform. From the edges of space to the bottom of the ocean, our materials are proven to perform -- and so is our team. We're hiring high performers as proven as our products. Join us.

Proven to Perform. From the edges of space to the bottom of the ocean, our materials are proven to perform -- and so is our team. We're hiring high performers as proven as our products. Join us. We are currently looking for a Talent Acquisition Coordinator to join our Enterprise Services Talent Acquisition team. This is an onsite position, 5 days per week, in our Dallas, TX office, reporting directly to the Sr. Manager Talent Acquisition. Our Talent Acquisition team partners with leaders across ATI to identify, attract, assess, and hire the talent needed to support our businesses. As a Talent Acquisition Coordinator, you will play an important role in supporting the day-to-day operations of our recruiting organization and delivering an efficient, engaging, and high-touch experience for candidates, hiring managers, recruiters, and Human Resources partners. The primary focus of this position, approximately 70% of the role, is Talent Acquisition coordination and recruiting operations. This includes interview scheduling, candidate communication, referral program support, Applicant Tracking System administration, offer support, reporting, recruitment marketing, and other operational activities that keep our recruiting processes moving efficiently. Approximately 30% of the role will support ATI's Internship and Early Career programs. This work is seasonal, with planning and recruiting activity typically beginning in August/September and continuing through the completion of the internship program in May/June. During peak early-career recruiting periods, responsibilities will shift based on business needs while maintaining core Talent Acquisition coordination as the position's primary responsibility. A successful Talent Acquisition Coordinator builds strong relationships with candidates and internal customers, is highly organized and detail-oriented, can effectively manage competing priorities, and is comfortable supporting multiple recruiters, businesses, and hiring teams. This position also provides exposure to many aspects of Talent Acquisition and the opportunity to develop toward a future Talent Acquisition Specialist role.

Talent Acquisition Coordination & Operations - Primary Focus (~70%)

• Coordinate phone, video, and onsite interviews with candidates, hiring managers, recruiters, and interview teams, including candidate travel arrangements when needed.
• Manage high-volume interview scheduling and calendar coordination, including aligning availability, sending invitations, communicating changes, and ensuring interviews move forward efficiently.
• Provide timely and professional communication to candidates throughout the interview and hiring process, helping ensure a positive candidate experience.
• Support recruiters and hiring teams with day-to-day recruiting administration and operational needs.
• Maintain accurate candidate tracking, recruiting activity, dispositions, and status updates within our Applicant Tracking System (ATS).
• Assist with the creation and administration of offer letters and other recruiting documentation.
• Assist with editing, posting, and maintaining positions within the ATS in accordance with ATI policies, employment brand, and job posting standards.
• Provide administrative and operational support for ATI's Employee Referral Program, including tracking, reporting, candidate communication, and program coordination.
• Support recruitment marketing activities, including posting opportunities to job boards, colleges and universities, professional organizations, social media, and other recruiting channels.
• Run recruiting reports, gather data, and maintain accurate records to support Talent Acquisition reporting and operational needs.
• Conduct ad- hoc market research on competitors, industry associations, community organizations, schools, universities, and other talent sources.
• Participate in candidate screens as needed or requested by Talent Acquisition Leadership.
• Support recruiting events, Talent Acquisition projects, process improvements, and other initiatives as needed.
• Serve as a flexible operational resource for the Talent Acquisition team, adjusting priorities based on recruiting volume and business needs.

Internship & Early Career Program Support - Seasonal Focus (~30%)

• Partner with ATI Talent Acquisition Leadership to develop, maintain, and continuously improve ATI's Internship and Early Career Recruiting Playbook, helping establish standardized processes, timelines, responsibilities, recruiting practices, and candidate experience expectations.
• Serve as a central coordination resource for internship and early-career hiring activities across ATI businesses and locations.
• Help establish and maintain a standardized annual internship recruiting timeline in partnership with Talent Acquisition, HR, and business stakeholders.
• Coordinate internship requisitions, candidate activity, interviews, offers, and other recruiting activities throughout the annual hiring cycle.
• Maintain a centralized internship and early-career talent pipeline to improve candidate visibility, reduce duplication, and allow qualified candidates to be considered across multiple ATI businesses and locations.
• Maintain visibility into college, university, technical school, and career events being attended across ATI and maintain