Talent Acquisition Coordinator

Sentara Hospitals; Virginia Beach (VA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with employer match

Paid Time Off

Tuition Assistance

Bonuses potential

Job summary

Sentara Health in Virginia Beach is seeking a Talent Acquisition Coordinator to keep recruiting activities organized and moving forward. In partnership with recruiters, hiring leaders, and Talent Acquisition teams, you will coordinate interviews, communicate with candidates, maintain accurate recruiting records, and support hiring events and day-to-day recruitment operations.

This role requires attention to detail, strong communication, and the ability to manage multiple priorities.

Qualifications

• High school diploma or equivalent is required.
• Preferred: Associate degree or higher in human resources, business administration, or related field.
• Experience with Excel, Power Point and Workday is strongly preferred.

Responsibilities

• Coordinate intake meetings, phone screens, and interviews, including scheduling, calendar management, confirmations, reminders, and rescheduling.
• Respond to routine candidate and hiring-team inquiries with timely updates and route complex questions to the recruiter.
• Support high-volume and entry-level recruiting through approved phone screens, resume reviews, and video interview reviews.
• Complete approved job postings and routine Workday tasks while maintaining accurate candidate records and trackers.
• Support recruiting campaigns and hiring events through registration management, communications, and logistics.
• Coordinate candidate travel and reimbursement activities and provide administrative support for agency candidates.

Education

High school diploma or equivalent

Associate degree or higher in HR or business administration

Tools

Excel

Power Point

Workday

Job description

City/State

Virginia Beach, VA

Work Shift

Multiple shifts available

Overview

Talent Acquisition Coordinator

The Talent Acquisition Coordinator supports a positive, timely hiring experience by keeping recruiting activities organized and moving forward. In partnership with recruiters, hiring leaders, and Talent Acquisition teams, this role coordinates interviews, communicates with candidates, maintains accurate recruiting records, and supports hiring events and day-to-day recruitment operations.

Key Responsibilities

• Coordinate intake meetings, phone screens, and interviews, including scheduling, calendar management, confirmations, reminders, and rescheduling.
• Respond to routine candidate and hiring-team inquiries, provide timely updates, and route complex questions or accommodation requests to the appropriate partner.
• Support high-volume and entry-level recruiting through approved phone screens, resume reviews, and video interview reviews using recruiter-defined criteria; refer candidate advancement questions to the recruiter.
• Complete approved job postings, unpostings, requisition updates, and routine Workday cases while maintaining accurate candidate records, documentation, and trackers.
• Support hiring events and recruiting campaigns through registration management, attendee communications, event calendars, supplies, shipping, logistics, and outcome tracking.
• Coordinate candidate travel and reimbursement activities, track routine invoices, maintain supplies and inventory, and provide assigned administrative support for agency candidates.
• Monitor open tasks, follow up on missing information, and escal... scheduling barriers, system issues, or other concerns that may delay the hiring process.
• Provide workflow coverage and clear handoffs during team absences or vacancies within approved responsibilities and escalation processes.
• Assist with audits, data cleanup, job aids, cross-training, and special projects within assigned access and training; identify opportunities to improve recruiting workflows.

Role Expectations

This role requires attention to detail, clear and respectful communication, timely follow-through, and coordination of competing priorities. The coordinator follows standardized processes, maintains confidentiality, and documents work in approved systems. Recruiting strategy, selection decisions, and offer negotiations remain with the recruiter; vendor contracts and financial controls remain with Business Operations. Assigned activities may vary by recruiting team, workload, training, and system access.

Education Requirements

Required: High school diploma or equivalent.

Preferred: Associate degree or higher in human resources, business administration, or a related field.

Previous experience with Excel, Power Point and/or Workday strong preferred. Strong attention to confidentiality, communication and customer service strongly desired.

Compensation

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay range for full-time employment is $22.93 - $34.97 hourly. Additional compensation may be available for this role, such as shift differentials, on-call pay, overtime, shift premiums, extra-shift incentives, or bonus opportunities. Compensation within the range may vary based on qualifications, experience, location, market conditions, and business needs.

Sentara offers a comprehensive benefits package, including medical, dental, vision, life and disability insurance; 401(k)/403(b) with employer match; paid time off (vacation, sick time, and holidays); paid parental and military leave; educational assistance or student loan repayment; and voluntary benefits.

Benefits: Caring For Your Family and Your Career

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down - $10,000
• Pet Insurance
• Legal Resources Plan
• Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, No