Talent Acquisition Coordinator

BioPhase Inc.; Seattle (WA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

BioPhase Solutions in Seattle is seeking a HYBRID Contract-to-Hire Talent Acquisition/Recruiting Coordinator to support a leading Seattle-area biotech company. Must be local to Seattle, WA and willing to work hybrid 1-2 days/week onsite.

The role focuses on coordinating phone screens, scheduling interviews, posting job openings, preparing offer letters, onboarding new hires, and maintaining candidate records. Experience in recruiting coordination or HR support is preferred.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Ideally 1-2 years of experience in recruiting coordination, HR support, or corporate office coordination.
• Strong experience managing high-volume scheduling and complex calendars.
• Excellent customer service, communication, and interpersonal skills.
• Highly organized with attention to detail, ownership, and urgency.

Responsibilities

• Coordinate phone screens, virtual interviews, and onsite interviews across candidates, recruiters, hiring managers, and interview teams.
• Create interview schedules and support interview activities from initial coordination through completion.
• Communicate scheduling details, changes, and next steps clearly and promptly.
• Post approved job openings across appropriate recruiting channels.
• Prepare, route, and track offer letters through signature.
• Support preemployment and onboarding activities for incoming employees.
• Coordinate candidate travel and new hire relocation when needed.
• Serve as an initial point of contact for routine candidate questions involving interviews, travel, relocation, and onboarding.

Skills

Scheduling coordination

Customer service

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

Job description

BioPhase Solutions specializes in recruiting top talented professionals for West Coast Life Sciences communities. We are currently looking for a HYBRID Contract-to-Hire (6mo to potential hire) Talent Acquisition/Recruiting Coordinator to work for a leading Seattle area biotech company.

*Must be local to Seattle, WA and willing to work hybrid 1-2 days/week onsite.

Responsibilities

• Coordinate phone screens, virtual interviews, and onsite interviews across candidates, recruiters, hiring managers, and interview teams
• Create interview schedules and support interview activities from initial coordination through completion
• Communicate scheduling details, changes, and next steps clearly and promptly
• Post approved job openings across appropriate recruiting channels
• Prepare, route, and track offer letters through signature
• Support preemployment and onboarding activities for incoming employees
• Coordinate candidate travel and new hire relocation when needed
• Serve as an initial point of contact for routine candidate questions involving interviews, travel, relocation, and onboarding
• Maintain accurate candidate records, documents, and workflows within the applicant tracking system
• Gather job descriptions, approvals, and supporting information for new recruitment requests
• Support recruiting projects involving system administration, training, outreach, career events, and employer branding
• Maintain recruiting trackers, shared documents, and SharePoint materials
• Troubleshoot routine scheduling, document, and system issues independently
• Monitor outstanding tasks and follow up proactively to keep recruiting activities moving forward
• Provide additional recruiting and administrative support as needed

Qualifications

• Bachelor's degree or equivalent professional experience
• Ideally 1-2 years of experience in recruiting coordination, human resources support, or corporate office coordination
• Strong experience managing high volume scheduling and complex calendars
• Excellent customer service, communication, and interpersonal skills
• Highly organized with strong attention to detail, follow through, ownership, and urgency
• Ability to prioritize time sensitive requests and adapt quickly when schedules or business needs change
• Comfortable working independently, troubleshooting routine issues, and escalating concerns appropriately
• Experience using applicant tracking systems and managing recruiting workflows
• Proficiency with Microsoft Excel, Word, PowerPoint, SharePoint, and shared document systems
• Greenhouse experience is helpful but not required
• Recruiting or human resources experience is preferred, although candidates with strong transferable coordination experience will be considered
• Biotech or life sciences industry experience is not required
• Must reside within commuting distance of Seattle and be available to work onsite 1 to 2 days per week
• HR certification is helpful but not required

What we offer:

As we work to develop innovations that take care of others, we also work to care for our teammates' professional and personal growth and well-being.

• Full support and career-development resources to help you reach your potential
• A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act