Recruiting Coordinator

Planet Pharma; Brisbane (CA); On-site; USD 42,000 - 56,000; Part time

Job summary

Planet Pharma in Brisbane, CA is seeking a Contract Recruiting Coordinator to support a fast-paced hiring team onsite. You will be the central contact for candidates, coordinating interviews across multiple teams and managing travel and logistics.

The role emphasizes high-volume recruiting support, exceptional attention to detail, and collaboration with recruiters, hiring managers, and executives to ensure a seamless interview process and positive candidate experience.

Qualifications

• 2+ years in recruiting coordination, talent acquisition, HR, or related roles.
• Experience supporting high-volume recruiting with high attention to detail.
• Strong organizational and time-management skills with multiple deadlines.
• Excellent written and verbal communication with a customer-service mindset.
• Experience with Applicant Tracking Systems; Greenhouse preferred.

Responsibilities

• Be the primary contact for candidates throughout the interview process.
• Coordinate and schedule interviews across multiple teams and calendars.
• Arrange candidate travel and onsite interview logistics as needed.
• Partner with recruiters, hiring managers, executives, and interview teams.
• Maintain candidate records, feedback, requisitions, templates, and communications.
• Monitor recruiting activity and ensure data accuracy and compliance.
• Identify opportunities to improve recruiting processes and efficiency.
• Support talent acquisition projects, reporting, events, and employer branding.
• Help create an inclusive, positive candidate experience.

Skills

Organization

Time management

Communication

Attention to detail

Candidate experience

Applicant Tracking System

Greenhouse experience

MS Outlook/Office

Tools

Greenhouse

Microsoft Outlook

MS Office

Job description

Recruiting Coordinator (Contract)

The Opportunity

You’ll help build the teams advancing groundbreaking therapies for patients. As a Recruiting Coordinator (Contract), you’ll be at the center of the hiring process–creating exceptional candidate experiences, partnering with recruiters and hiring managers, and ensuring every interview and interaction runs seamlessly.
If you’re highly organized, thrive in a fast-paced environment, and enjoy connecting people with meaningful opportunities, we’d love to meet you.
This contract role is based onsite in our Brisbane, CA headquarters.

What You’ll Do

• Be the primary point of contact for candidates throughout the interview process, creating a welcoming, professional, and engaging experience.
• Coordinate and schedule interviews across multiple teams, managing complex calendars and changing priorities with accuracy and efficiency.
• Arrange candidate travel, onsite visits, and interview logistics as needed.
• Partner closely with recruiters, hiring managers, executives, and interview teams to ensure a seamless hiring process from application through offer.
• Maintain candidate records, interview feedback, requisitions, templates, and communications within Greenhouse and other talent systems.
• Monitor recruiting activity and ensure data accuracy, process compliance, and timely follow-up throughout the hiring lifecycle.
• Identify opportunities to improve recruiting processes, enhance efficiency, and elevate the candidate and hiring manager experience.
• Support talent acquisition projects, reporting, recruiting events, and employer branding initiatives as needed.
• Help create an inclusive, positive, and consistent experience for every candidate who engages.

What You’ll Bring

• 2+ years of recruiting coordination, talent acquisition, HR, administrative, or related experience, preferably within biotechnology, life sciences, healthcare, or a fast-paced corporate environment.
• Experience supporting high-volume recruiting activity while maintaining exceptional attention to detail.
• Strong organizational and time-management skills with the ability to prioritize multiple requests and deadlines simultaneously.
• Excellent written and verbal communication skills and a customer-service mindset.
• Experience working with Applicant Tracking Systems; Greenhouse experience is preferred.
• Proficiency with Microsoft Outlook, Microsoft Office, and general business applications.
• A high level of accuracy, professionalism, discretion, and follow-through.
• A collaborative approach and the ability to build strong working relationships across all levels of the organization.
• A passion for delivering an outstanding candidate experience and supporting inclusive hiring practices.