Talent Acquisition Coordinator

CBRE Group, Inc.; Richardson (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

CBRE Group, Inc. in Richardson, TX is seeking a Talent Acquisition Coordinator to support pre-boarding and offer governance across the hire lifecycle.

You will collaborate with the Background Coordinator team, ensure timely I-9 compliance, and keep precise records in Avature and ServiceNow, enabling a smooth Day 1 for new hires.

This role rewards accuracy, process discipline, and a proactive approach to coordinating offer letters, background checks, and onboarding tasks.

Qualifications

• Strong organizational skills and attention to detail.
• Clear communication and collaboration across teams.
• Ability to manage multiple tasks and deadlines in a structured environment.

Responsibilities

• Prepare and issue standard offer letters and employment agreements, ensuring accuracy before distribution.
• Validate requisition compliance before initiating an offer letter.
• Maintain and organize the offer letter filing system per record-keeping standards.
• Track offer letter statuses in ATS and provide timely updates.
• Coordinate with Background Screening to ensure timely progress within the offer process.
• Monitor I-9 Part 1 statuses and ensure completion before start date.
• Coordinate with Data Entry for I-9 Part 2 and compliance.
• Maintain records across Avature, ServiceNow, and other systems.
• Escalate delays or screening issues to the Senior Coordinator or People Partners.
• Assist with onboarding tasks and welcome communications.
• Support audit readiness with complete candidate files and SOP adherence.
• Contribute to ad hoc projects and process improvements.

Tools

Avature

ServiceNow

Job description

ABOUT THE ROLE

As a CBRE Talent Acquisition Coordinator, you are a foundational member of the Pre-Boarding Operations organization — the team responsible for offer governance, pre-hire compliance, background screening, and employment eligibility across CBRE. You will deliver exceptional candidate experiences by coordinating seamlessly across the offer letter lifecycle and background screening process, ensuring every new hire transitions smoothly and compliantly from offer acceptance to Day 1.

This role operates within a highly collaborative team environment and is ideal for someone who thrives in process-driven work, takes pride in accuracy and follow-through, and is eager to grow within a structured career path.

WHAT YOU'LL DO

Offer Letter Administration

• Prepare and issue standard offer letters and employment agreements for entry-level through senior management hires, ensuring all compensation, title, and start date details are accurate prior to distribution.
• Validate requisition compliance — confirming that Talent Acquisition Partners have completed all required steps before an offer letter is initiated.
• Maintain and organize the offer letter filing system in accordance with record-keeping and OFCCP documentation standards.
• Track offer letter statuses in the applicant tracking system and provide updates as needed.

Background Screening Liaison & Status Management

• Partner closely with the Background Coordinator team to ensure each new hire's background screening is progressing on schedule as part of the overall offer management process.
• Monitor background check statuses daily and proactively communicate updates to candidates.
• Proactively identify and escalate delays, outstanding items, or screening issues to the appropriate Background Coordinator or Senior Background Coordinator to ensure timely resolution and prevent impact to the candidate’s start date; engage People Business Partners when start dates are at risk of being delayed or require adjustment.
• Coordinate timing between offer letter issuance and background screening milestones to ensure a seamless pre-boarding experience for every candidate.

I-9 Compliance — Part 1

• Own I-9 Part 1 completion for all new hires — ensuring candidates receive timely instructions, complete Section 1 accurately, and submit prior to their start date.
• Track I-9 Part 1 statuses across all active new hires, proactively following up on incomplete or overdue submissions.
• Coordinate with the Data Entry team, who are responsible for completing I-9 Part 2, to ensure the full I-9 is finalized on time and in compliance.
• Flag ay I-9 discrepancies or compliance concerns Equifax and escalate as needed to the Senior Talent Acquisition Coordinator for resolution.

Coordination & Administration

• Assist with new hire onboarding logistics, including timely completion of required paperwork such as onboarding tasks and welcome communications.
• Maintain accurate and up-to-date records across all systems of record (Avature, ServiceNow, etc.).
• Follow established standard operating procedures (SOPs) for all workstreams; escalate identified process gaps or improvement ideas to the Senior Talent Acquisition Coordinator.
• Support audit readiness by maintaining tidy, complete documentation on all candidate files.
• Contribute to ad hoc projects and process improvement initiatives as directed.