Talent Acquisition Coordinator

Stanford Reglab; Redwood City (CA); Hybrid; USD 49,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

On-site at Stanford Redwood City

Job summary

Stanford University in Redwood City is seeking a Talent Acquisition Coordinator to support a wide range of university searches. The role covers scheduling, screening, reporting, and candidate communication within a hybrid on-site model at the Stanford Redwood City campus.

You will partner with hiring managers across schools and units, build candidate pools, and ensure compliant, timely processes for diverse searches. Requires a bachelor's degree and 2 years of relevant experience.

Qualifications

• Strong interviewing and candidate evaluation skills.
• Solid understanding of state and federal employment laws.
• Experience with web-based recruiting, socials, and job fairs.
• Familiarity with applicant tracking systems and MS Office.

Responsibilities

• Schedule interviews, screens, and coordinate with hiring managers.
• Serve as primary contact for candidates and maintain updates.
• Prepare and share interview feedback and reports.
• Train managers on interview practices and tools.
• Maintain recruiting documentation and compliance.

Skills

Interviewing skills

Excellent communication

Employment law knowledge

Recruiting sources

ATS familiarity

MS Office proficiency

Education

Bachelor's degree

Job description

Work Arrangement: This is a hybrid position (minimum 2 days per week on-site - Tuesdays and Wednesdays), based at the Stanford Redwood City campus.
Budgeted Salary: The budgeted base salary range for this position is $35.92-$47.90 per hour.

Overview
As a member of the central University Human Resources (UHR) the Talent Acquisition Coordinator will be a part of the Talent Acquisition Center of Expertise team supporting 12+ schools and units across Stanford. This role offers the opportunity to support recruiting across a wide range of university functions, including student services, research support, fundraising, events, technology, and administration. Positions range from administrative assistants to directors, with opportunities to work on distinctive searches such as alumni event planners for the LA Olympics.

In addition to the core duties, the TA Coordinator will specifically:

• Schedule interviews, phone screens for hiring managers and interview panels, and track all activity accurately in the team trackers.
• Serve as the main point of contact for candidates.
• Communicate schedule changes promptly and respond to recruiter, hiring manager, and candidate questions in a timely manner.
• Create candidate evaluation forms, consolidate interview feedback, and prepare debrief materials.
• Train hiring managers and other stakeholders on using the interview question library.
• Prepare weekly, monthly, and ad hoc reports on recruiting activity.
• Identify and recommend improvements to candidate experience and scheduling efficiency.
• Be trained and then act as a producer on a rotating basis for the weekly Stanford Onboarding sessions.
• Perform other recruiting coordination duties as needed.

Provide full-cycle recruitment and staff employment services to hiring managers and supervisors.

Core Duties:

• Support senior level employment representatives in the execution of standard aspects of recruiting, including developing candidate pools, evaluating resumes, screening candidates, scheduling interviews, interviewing candidates, sharing candidate pools, and managing referrals.
• Recruit for job families and build talent pipelines.
• Develop applicant pools continuously using advanced web-based recruitment methodologies, including Internet, database, and social network searches.
• Complete weekly/monthly/ad hoc reporting on recruiting and employment activity.
• Refer searches to external employment agencies and manage vendors, as needed.
• Maintain and/or update department websites.
• Ensure accurate and complete documentation is maintained concerning all phases of the recruitment process, including equal employment opportunity statistics, and is in compliance with state and federal laws, contractual obligations, and university guidelines.
• Assist with job fair coordination (virtual or in person), as needed.
• Maintain reports and metrics to track and measure success of the function.

Minimum Education and Experience

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Excellent oral, written, interpersonal, and customer service skills.
• Well-developed interviewing skills.
• Working knowledge of state and federal employment laws applicable to the hiring of employees, including employment laws and regulations requirements.
• Demonstrated experience with web-based systems and recruiting sources, including the internet, social media, warm/cold calling, referrals, events, networking, publications, industry groups/associations, and job fairs.
• Knowledge of applicant tracking systems and Microsoft Office Suite.