Talent Acquisition Coordinator

University of Maryland Medical System; Linthicum (MD); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare institution is seeking an Administrative Support role within Talent Acquisition. The position focuses on enhancing the candidate experience, managing onboarding processes, and ensuring compliance throughout the hiring process. Ideal candidates will possess strong communication skills, organizational abilities, and a commitment to confidentiality.

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• 1 year of administrative or clerical experience required.
• HR experience preferred.

Responsibilities

• Manage pre-employment onboarding for candidates.
• Generate reports and track onboarding progress.
• Schedule and coordinate interviews.

Skills

Effective verbal communication

Time management

Organizational skills

Interpersonal communication

Team collaboration

Education

High School Diploma or GED

Bachelor's degree in human resources or related field

Tools

MS Office products

Applicant tracking systems

Job description

Job Description

General Summary

Provides a high level of customer service, administrative support, and project coordination throughout the Talent Acquisition process with a focus on the full candidate experience pre and post job offer, which includes all pre-employment onboarding activities.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Manages the pre-employment onboarding process for assigned candidates to ensure a smooth and efficient candidate and hiring-manager experience.
• Generates reports to track pre-employment onboarding progress and completion for assigned candidates.
• Interfaces with candidates, Recruiters, and hiring teams with a focus on customer service and compliance.
• Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
• Verifies and uploads all required documentation in the system of record.
• Ensures data accuracy in all systems and documents.
• Runs reports and tracks relevant performance metrics.
• Schedules and coordinates interviews between Recruiters, candidates, and hiring teams.
• Greets and escorts candidates during their interview process as necessary.
• Coordinates travel arrangements and hotel accommodations for non-local candidates and follows through on reimbursements.
• Troubleshoots interview scheduling challenges and keeps candidates, managers, and recruiters apprised of progress.
• Administers candidate experience surveys to new hires on a regular basis.
• Performs other duties and responsibilities as assigned.

Qualifications

Education and Experience

High School Diploma or GED required. A bachelor’s degree in human resources or related field is preferred.

A minimum of one (1) year of administrative or clerical experience is required.

Experience in Human Resources is preferred.

Basic computer skills and experience with office software systems is required.

Knowledge, Skills and Abilities

Effective verbal, written and interpersonal communication skills.

Excellent time management and organizational skills.

Able to utilize technologies such as MS Office products and applicant tracking systems.

Must be able to work with all levels of management and candidates.

Ability to work independently and be trusted to complete tasks with minimal supervision.

Team player able to collaborate with others.

Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.

Professional demeanor.

Additional Information

All your information will be kept confidential according to EEO guidelines.