Talent Acquisition Coordinator

Dexian; Florida; Hybrid; USD 42,000 - 64,000; Full time

Job summary

Dexian is seeking a Talent Acquisition Coordinator to support the recruiting team by managing interview scheduling, candidate communications, and a seamless interview process. This hybrid role, based in Dallas or Tampa, requires strong organizational skills and the ability to handle multiple scheduling requests in a fast-paced environment.

You will work with recruiters, hiring managers, interviewers, and candidates to coordinate end-to-end interviews—phone, virtual, onsite, panel, and

Qualifications

• Adequate scheduling and calendar management experience.
• Strong communication with candidates, recruiters and managers.
• Attention to detail and ability to handle multiple tasks.

Responsibilities

• Coordinate end-to-end interview scheduling across multiple formats.
• Manage calendar invites, video links, rooms, time zones and confirmations.
• Communicate updates and provide a positive candidate experience.
• Resolve scheduling conflicts and accommodate last-minute changes.

Skills

Scheduling

Communication

Organization

Customer service

Problem solving

Education

Associate or Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Teams

Job description

Position Summary

The Talent Acquisition Coordinator is responsible for supporting the recruiting team by managing interview scheduling, coordinating candidate communications, and ensuring a seamless interview process. This role requires strong organizational skills, attention to detail, and the ability to manage multiple scheduling requests in a fast-paced environment. The coordinator will work closely with recruiters, hiring managers, interviewers, and candidates to ensure interviews are scheduled efficiently and all logistics are handled accurately. This is a contract opportunity with a hybrid work arrangement in Dallas or Tampa.

Key Responsibilities

• Coordinate end-to-end interview scheduling, including managing candidate and interviewer availability and sending confirmations.
• Schedule and organize phone, virtual, onsite, panel, and multi-stage interviews.
• Manage interview logistics, including calendar invitations, meeting links, conference rooms, time zones, and special scheduling arrangements.
• Communicate with candidates, recruiters, and hiring managers to provide scheduling updates and ensure a positive candidate experience.
• Resolve scheduling conflicts, accommodate last-minute changes, and ensure all parties receive accurate and timely information.
• Maintain accurate interview schedules, candidate records, and recruiting documentation.
• Provide responsive administrative and customer service support to candidates and internal stakeholders.
• Manage multiple scheduling requests and competing priorities while maintaining accuracy and follow-through.
• Assist with recruiting-related projects, administrative initiatives, and process improvement efforts as needed.

Required Qualifications

• Strong organizational, communication, and customer service skills.
• Excellent attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to work in a fast-paced environment while meeting deadlines and responding to changing priorities.
• Strong problem-solving skills, including the ability to resolve routine scheduling issues and elevate more complex concerns.
• Professional communication skills and the ability to interact effectively with candidates and internal stakeholders.
• Dependable follow-through and the ability to manage requests from initial coordination through completion.

Preferred Qualifications

• Associate or bachelor's degree preferred.
• 1-3 years of experience in talent acquisition coordination, recruiting support, administrative support, scheduling, or customer service.
• Previous experience coordinating interviews, managing calendars, or supporting high-volume scheduling is a plus.
• Familiarity with Microsoft Outlook, Teams, or other calendar and video conferencing platforms is beneficial.

What Makes This Opportunity Appealing

• Play a direct role in delivering a positive and professional candidate experience.
• Gain hands-on exposure to talent acquisition and recruiting operations.
• Work with recruiters, hiring managers, and candidates across various interview formats.
• Develop experience in interview coordination, scheduling operations, and recruiting processes.
• Contribute to process improvements and broader recruiting initiatives.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.