Talent Acquisition Coordinator

Vizient, Inc; Chicago (IL); Hybrid; USD 60,000 - 101,000; Full time

Benefits offered by this job

Comprehensive benefits plan

Job summary

Vizient, Inc. is seeking a Recruiting Coordinator hybrid in-office Chicago to coordinate end-to-end interview scheduling, manage candidate pipelines, and ensure a high-quality candidate experience.

You will partner with talent acquisition, hiring managers, and cross-functional teams to streamline logistics and progress through hiring stages with accuracy. You will handle communications, scheduling, and post-interview debriefs, while improving processes and documentation across the recruiting

Qualifications

• Relevant degree preferred
• 2+ years in recruiting coordination, scheduling, or talent acquisition operations
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and schedules in a fast-paced environment
• Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
• Strong problem-solving skills and ability to anticipate challenges
• Ability to handle sensitive and confidential information with discretion
• Strong client and candidate service orientation
• Experience working with cross-functional teams and stakeholders

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
• Manage candidate pipelines and track progress through all stages of the hiring process
• Maintain accurate and up-to-date data within the applicant tracking system
• Prepare candidates with interview logistics, expectations, and relevant context
• Coordinate interview logistics including calendars, travel (as needed), and day-of support
• Communicate status updates and respond to candidate inquiries in a timely manner
• Support and coordinate post-interview debriefs with hiring teams
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding
• Identify scheduling challenges and process inefficiencies and implement improvements
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Candidate service

Education

Relevant degree

Tools

Outlook

ATS

Job description

Summary

In this role, you will coordinate and optimize the end-to-end recruiting process to deliver a seamless, high-quality candidate experience. You will partner closely with talent acquisition partners, hiring managers, and cross-functional stakeholders to manage interview logistics, maintain clear communication, and ensure efficient progression through hiring stages. You will also identify opportunities to improve processes, enhance scheduling workflows, and drive consistency across Talent Acquisition operations.

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
• Manage candidate pipelines and track progress through all stages of the hiring process
• Maintain accurate and up-to-date data within the applicant tracking system
• Prepare candidates with interview logistics, expectations, and relevant context
• Coordinate interview logistics including calendars, travel (as needed), and day-of support
• Communicate status updates and respond to candidate inquiries in a timely manner
• Support and coordinate post-interview debriefs with hiring teams
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding
• Identify scheduling challenges and process inefficiencies and implement improvements
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience

Qualifications

• Relevant degree preferred
• 2 or more years of experience in recruiting coordination, scheduling, or talent acquisition operations
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and schedules in a fast-paced environment
• Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
• Strong problem-solving skills and ability to anticipate challenges
• Ability to handle sensitive and confidential information with discretion
• Strong client and candidate service orientation
• Experience working with cross-functional teams and stakeholders

Work Arrangement

Hybrid in office 3 days a week

Compensation

Estimated Hiring Range: At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $59,600.00 to $101,200.00. This position is also incentive eligible. Vizient has a comprehensive benefits plan! Please view our benefits here: http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer

Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

About Vizient

Working at Vizient means shaping the future of healthcare, every day. Alongside our clients, we're building a healthier, more human healthcare system. We connect people, data, and solutions to enable healthcare organizations to improve financial sustainability, enhance system performance, and deliver better care. Headquartered in Irving, Texas, with 11 offices across the United States, Vizient has more than 5,000 employees who bring deep expertise and a shared commitment to transforming healthcare. Together, we're solving some of the industry's most complex challenges while creating opportunities to learn, grow, and drive lasting change for healthcare organizations and the communities they serve. Through our enterprise of companies, we deliver meaningful impact across the continuum of care: Apexus - The exclusive contractor for 340B Drug Pricing Program, managed by the Health Resources and Services Administration. aptitude - The industry's first online direct contracting market, supporting self-contracting activity between hospitals and suppliers. Kaufman Hall - Leading healthcare advisory services to support our clients in achieving financial, clinical, and operational excellence. Provista - Proven supply chain partner specializing in extended, diagnostic, and preventive care facilities, including surgery centers, home health, and senior living.