Talent Acquisition Coordinator

Foundation Medicine; Boston (MA); On-site; USD 46,000 - 56,000; Full time

Job summary

Foundation Medicine in Boston is seeking a Talent Acquisition Coordinator who will partner with the TA team, hiring managers and candidates to ensure a smooth candidate experience. You will coordinate and schedule interviews and greet candidates during visits.

This role requires strong organizational skills, proficiency with Microsoft Office and ATS experience, plus privacy awareness (HIPAA). You will support travel coordination, candidate data entry in ORC, and related People team projects.

Qualifications

• High School Diploma.
• Proficiency in Microsoft Office Suite.
• Experience with an Applicant Tracking System.
• Travel coordination and calendar management experience.
• Ability to work in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent customer service with internal and external customers.
• Understanding of HIPAA and patient data privacy.
• Commitment to FMI values: Integrity, Passion, & Courage.

Responsibilities

• Coordinate and schedule interviews for all departments and levels, including executive positions.
• Send general correspondence to candidates.
• Coordinate travel arrangements for candidates.
• Enter confidential data related to candidates and requisitions in the ORC ATS.
• Assist with welcoming candidates and preparation of conference rooms.
• Assist with project work across the People team.
• Other duties as assigned.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Customer service

HIPAA awareness

Education

High School Diploma

Tools

ORC ATS

Job description

About The Job

The Talent Acquisition Coordinator works closely with the Talent Acquisition team, hiring managers and candidates and is an integral part of the candidate experience for all potential new employees of Foundation Medicine. The TA Coordinator is responsible for coordination and scheduling of all interviews and serves as the main greeter of candidates during interviews.

Key Responsibilities

• Provide operational support to the Talent Acquisition department with the primary area of focus on supporting the Talent Acquisition/Recruiting function.
• Complete face-to-face and Zoom interview scheduling for all departments and all levels, including Executive level positions
• Send general correspondence to candidates.
• Coordinate travel arrangements for candidates.
• Enter confidential data related to candidates and requisitions in the Applicant Tracking System (ORC).
• Assist with welcoming candidates and preparation of conference rooms.
• Assist with project work across the People team
• Other duties as assigned.

Qualifications

Basic Qualifications

• High School Diploma
• Proficiency in Microsoft Office Suite

Preferred Qualifications

• Experience working with an Applicant Tracking System
• Prior experience with travel coordination and calendar management
• Ability to work in a fast-paced and changing environment
• Strong organizational skills and excellent attention to detail
• Excellent customer service skills with both internal and external customers
• Understanding of HIPAA and importance of privacy of patient data
• Commitment to reflect FMI’s values: Integrity, Passion, & Courage