Talent Acquisition Coordinator

Ultimate Staffing Services; Boston (MA); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Ultimate Staffing Services in Boston is seeking a detail-oriented Human Resources Coordinator to join our client’s Talent Acquisition team on a 6-month contract. You will manage candidate interview scheduling and ensure a smooth experience for candidates, hiring teams, and recruitment partners from interview request through the first day.

Responsibilities include coordinating interviews, serving as main point of contact for candidates and interviewers, managing Outlook calendars, and ensuring

Qualifications

• Bachelor’s degree or equivalent experience required.
• 1–2+ years in a fast-paced environment.
• Strong organizational skills and ability to handle confidential information.
• Proficiency with Microsoft Office and HR systems such as SAP.

Responsibilities

• Schedule interviews and panels to meet hiring needs.
• Be the main point of contact for candidates and interviewers.
• Manage calendars and room space for virtual or on-site interviews.
• Support onboarding activities in HR systems and data entry.

Skills

Interview scheduling

Stakeholder communication

Organizational skills

Confidentiality handling

Microsoft Office (Outlook)

Education

Bachelor’s Degree or equivalent experience

Tools

Outlook

SAP HR System

Job description

Salary: USD30 - USD36 per hour

W-2 Contract

Duration - 6 Months

Location - Boston, MA 02210 (hybrid - use of public transit highly encouraged as parking is not covered by our client)

Pay Range - $30 to $36/hour

Job Description:

Role Summary

We are seeking a detail-oriented Human Resources Coordinator to join our client’s Talent Acquisition team on a 6-month contract, with the potential for extension or conversion. This individual will be heavily involved in the candidate interview scheduling process, ensuring an exceptional experience for candidates, hiring teams, and their recruitment partners from interview request until an employee’s first day.

Primary Responsibilities

• Schedule candidate interviews, candidate panels, and debrief calls to meet the hiring needs of the business
• Act as a main point of contact for the candidate and interviewers throughout the interview scheduling process
• Utilize Outlook calendars to ensure availability and/or room space for virtual or on-site interviews
• Responsible for candidate experience through the recruitment process from interview to first day, including timely communication with interviewed candidates
• Serve as point of contact for all new hires from offer accepted until start date; provide information, communication, and a positive onboarding experience for all incoming employees
• Remain agile as schedules and priorities shift during the interview process
• Provide support for onboarding within HR systems and data entry, data accuracy, and maintaining employee personnel files as needed
• Support logistics of day one coordination including travel management and onboarding room reservations as needed

Education and Required Skills

• Bachelor’s Degree or equivalent experience required
• 1-2+ years of professional experience in a fast-paced setting
• Demonstrated ability with technology and effectively communicating with stakeholders
• Highly organized and detail-oriented with the ability to handle confidential or sensitive information
• Experience with Microsoft Office suite (i.e. Outlook) and HR systems (i.e. SAP) preferred

Travel and Location

• Boston area preferred; Remote candidates will be considered
• Minimal to no travel required