Talent Acquisition Coord Sr

W3R Consulting; Fort Wayne (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

W3R Consulting in Fort Wayne, Indiana is seeking a Talent Acquisition Assistant to provide broad support across the recruiting process, from scheduling interviews to onboarding candidates and post-employment activities. The role requires accuracy, timely work, and the ability to operate with limited supervision.

Responsibilities include partnering with TA specialists, coordinating interviews, arranging travel, processing new hire paperwork and I-9s, auditing information for compliance,

Qualifications

• Six years of experience in HR recruiting or related field.
• High School Diploma or GED; associate degree preferred.
• Knowledge of full life-cycle recruiting and ATS systems.

Responsibilities

• Coordinate interviews with candidates, managers, and interview teams.
• Arrange travel and reimbursements for candidates.
• Process new hire paperwork and I-9s.
• Audit data for accuracy and compliance.
• Conduct new hire orientation.
• Schedule drug tests and background checks.
• Maintain on-site files and recruitment documentation.
• Administer employment tests as needed.

Skills

Recruiting

Candidate experience

Interviews scheduling

Onboarding

I-9 compliance

Administrative tasks

Confidentiality

Microsoft Office

ATS

Education

High School Diploma

Tools

ATS

Microsoft Office

Job description

Job Summary:

Provides overall support in all functional areas of the Talent Acquisition department, from scheduling interviews, to onboarding candidates, through post-employment offer activities. Includes but is not limited to assisting all personnel involved in client's Talent Acquisition process with organizational and administrative tasks. Able to carry out work in an accurate and timely manner. Works under limited supervision. Primary job functions require some independent judgment.

ESSENTIAL JOB FUNCTIONS:

• Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
• Partners with Talent Acquisition Specialists to ensure an efficient, effective, and compliant staffing process delivering a positive candidate experience.
• Schedules interviews, coordinating with candidates, managers and interview teams.
• Arranges travel accommodations for candidates when required and processes reimbursement requests.
• Initiates and shepherds candidates through the hiring process by ensuring applications, new hire paperwork, and I-9s are completed accurately and timely.
• Audits information handled during the process for accuracy, completion and compliance.
• Conducts new hire orientation for applicable locations, as assigned.
• Schedules and tracks drug tests and physicals for candidates. Monitors background check results.
• Coordinates any on-site files at his/her location (including historical I-9 originals, job/requisition file, etc.).
• Administers or assists with employment tests as needed.

MINIMUM REQUIREMENTS:

• Education requirements are listed below:
  • High School Diploma or GED (Associate's degree in a related area preferred).
• Work Experience requirement listed below:
  • Six years of experience in the field or in a related area.
• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.
• Knowledge of human resources recruiting policies and procedures - experience and knowledge of all steps in the full life-cycle of recruiting.

OTHER REQUIREMENTS:

Competencies:

• 1. Strong customer-oriented taskmaster.
• 2. Able to create a warm, inviting and welcoming environment for candidates.
• 3. Strong verbal and written communication skills.
• 4. Technologically savvy, including proven knowledge of recruiting technologies (ATS) and proficiency in Microsoft Office (Word, Excel and PowerPoint).
• 5. Collaborative.
• 6. Proven organization skills; can prioritize and multitask in a fluid, fast-paced environment.