Talent Acquisition ATS Administrator

Jacent Inc.; United States; Remote; USD 52,000 - 68,000; Full time

Job summary

Jacent Inc. is seeking a Talent Acquisition Administrator to provide administrative and systems support to the Talent Acquisition team.

The role focuses on maintaining the Applicant Tracking System (ATS), ensuring requisitions are accurate and current, and processing employee job changes with confidentiality across HR systems. The ideal candidate will be detail-oriented, organized, and capable of handling confidential information while working with HR data and systems.

Qualifications

• 1–3 years of experience in an HR, recruiting, or administrative support role.
• Hands-on experience using an applicant tracking system (ATS) such as Workday, iCIMS, Greenhouse, or SuccessFactors; ADP Recruitment Manager and ADP Lyric is a plus.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience processing employee data changes in an HRIS is a plus.

Responsibilities

• Maintain the applicant tracking system (ATS), including user access, job templates, workflows, candidate statuses, and system settings.
• Audit open, on-hold, and filled requisitions on a regular cadence to ensure accurate status, approvals, hiring manager, recruiter assignment, and position details.
• Open, update, and close job requisitions in the ATS according to approval workflows, and resolve duplicate, stale, or incomplete requisitions.
• Reconcile ATS requisition data against HRIS and headcount/position records and flag discrepancies to Talent Acquisition and HR leadership.
• Assist in processing employee job changes, including promotions, demotions, lateral moves, and transfers, by preparing documentation, routing approvals, and entering changes accurately and on time.
• Coordinate with HR, Payroll, and hiring managers to confirm effective dates, compensation changes, and required paperwork for job changes.
• Generate recurring and ad hoc ATS and requisition reports for the Talent Acquisition team and leadership.
• Serve as a first point of contact for recruiter and hiring manager ATS questions; provide basic troubleshooting and training.
• Maintain and document ATS and requisition procedures, data standards, and job aids.
• Maintain confidentiality of candidate and employee information and ensure records comply with company policy and applicable recordkeeping requirements.
• Understand and demonstrate safe work practices at all times to ensure a safe work environment.
• Comply with all company policies and procedures.
• Complete special projects and other duties as assigned by your supervisor.

Skills

Attention to detail

Strong organizational skills

Customer-service mindset

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Workday/ iCIMS/ Greenhouse/ SuccessFactors (ATS)

Microsoft Office

Excel

Job description

Jacent Inc. is seeking a Talent Acquisition Administrator to provide administrative and systems support to the Talent Acquisition team.

The role focuses on maintaining the Applicant Tracking System (ATS), ensuring requisitions are accurate and current, and processing employee job changes with confidentiality across HR systems. The ideal candidate will be detail-oriented, organized, and capable of handling confidential information while working with HR data and systems.