Talent Acquisition System Admin

TSMC; Phoenix (AZ); On-site; USD 80,000 - 110,000; Full time

Job summary

TSMC in Phoenix, AZ seeks a Talent Acquisition System Admin to lead the new ATS launch, administer reporting, and manage HR data and tools. This role sits on a small, agile team and partners with HQ in Taiwan to deploy regional solutions and drive adoption.

You will own system administration, analytics, vendor coordination, and program support while adapting to evolving priorities in a fast-paced environment.

Qualifications

• Associate degree preferred
• 0–3 years in admin, analytics, or program management
• Strong attention to detail and data accuracy
• Experience building or interpreting reports and KPIs
• Agile and adaptable in a small, fast-moving team
• Excellent cross-functional communication skills
• Bilingual in English and Mandarin preferred

Responsibilities

• Launch and administer ATS systems and integrations across regions
• Build and maintain recruiting reports and dashboards
• Manage talent pool data and change management for new processes
• Support HR AI tools with user needs and issue resolution
• Oversee candidate evaluation tools and assess their effectiveness
• Manage systems, vendors, and stakeholder relationships
• Provide program and administrative support including contracts, tracking, and meeting logistics

Skills

Excel proficiency

Data analysis

HRIS administration

ATS knowledge

Cross-functional collaboration

Vendor management

Project management

Bilingual EN/Mandarin

Education

Associate degree in HR/Business

Tools

Power BI

Tableau

MS Excel

Job description

The Talent Acquisition System Admin supports the infrastructure, systems, analytics, and day-to-day operations of the Talent Acquisition function. This is a newly created role on a small, agile team, and the successful candidate must be comfortable shifting priorities as the team’s needs evolve. The immediate priority is partnering with HQ (Taiwan) to launch a new Applicant Tracking System (ATS) in Arizona, alongside providing broad administrative and program support.

Core Systems & Analytics Responsibilities

Recruiting Reporting & Data Analysis

• Build and Maintain Reporting: Compile, build, and analyze recruiting reports and dashboards, including recruiter and recruiting KPIs (e.g., hiring events, hiring quality, fulfillment status, and candidate/manager experience). Ensure all data consistently reflects actual conditions.
• Data Integrity: Carefully maintain and update recruiting-related data to reflect current progress, surfacing trends and insights that inform hiring decisions.

Applicant Tracking System (ATS) Management

• System Administration: Administer the ATS, including collecting internal needs, partnering with IT teams (Arizona and Taiwan) on system enhancements and integrations, and troubleshooting immediate user needs.
• ATS Launch (Current Priority): Partner closely with HQ (Taiwan) to support the end-to-end launch of a new ATS in Arizona, tracking milestones and coordinating across regions and time zones.
• Talent Pool & Change Management: Manage talent pool data and lead change management with the business to drive adoption of new processes and systems.

HR AI Tool Management

• User Support & Solutions: Manage HR AI tools by collecting internal needs, consulting with users on current issues, and proposing practical solutions.

Candidate Evaluation Tools

• Assessment Management: Manage candidate evaluation tools, including personality assessments, and evaluate their effectiveness (e.g., correlation to on-the-job performance).

Systems, Vendors & Stakeholder Management

• System Evaluation: Manage every system the Talent Acquisition team uses or requires, including evaluating new systems and platforms (e.g., surveying and comparing options).
• Vendor Management: Maintain and manage relationships with external vendors.
• Cross-Functional Collaboration: Collaborate with internal stakeholders such as Procurement, IT, and Security.
• Infrastructure Support: Own and support infrastructure-related tasks for the Talent Acquisition team as they arise.

Program & Administrative Support

• Contract & Vendor Administration: Handle contracts and coordinate with external vendors and internal stakeholders through the full life cycle.
• Status & Project Tracking: Track the status of projects and deliverables (e.g., survey collection, system rollouts), proactively following up with stakeholders to keep items on schedule.
• Meeting Support: Take clear, accurate meeting minutes; coordinate scheduling, venue booking, pre-meeting equipment checks, and on-site logistics as needed.
• Proactive Follow-up & Communication: Provide clear updates on current statuses and estimated timelines, proactively reminding managers and stakeholders of pending approvals and next steps.
• Approval Tracking: Initiate and track approval workflows, ensuring sign-offs are completed accurately and on time.

Qualifications

• Associate degree; degree in Human Resources, Administration, Business, or a related field preferred
• 0-3 years of progressive experience in administration, workforce analytics, or program management
• Demonstrated administrative experience with strong organization and follow-through
• Some experience in data analysis (e.g., building or interpreting reports and KPIs)
• Exceptional attention to detail with a commitment to data accuracy
• Highly disciplined, with excellent critical thinking and problem-solving skills
• Excellent at following instructions and executing processes precisely
• Agile and adaptable, comfortable shifting priorities in a small, fast-moving team
• Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite
• Strong cross-functional coordination and communication skills
• Some knowledge or experience in recruiting preferred
• Some project management (PM) experience preferred
• Bilingual proficiency in English and Mandarin preferred

Work Location: Phoenix, AZ. This position requires full-time on-site presence. Training Location: Phoenix, AZ Travel: Not required