SVP-Facilities and Procurement Operations-FD599802

Institute for Community Living Inc.; New York, Northern (NY, KY); Hybrid; USD 189,000 - 231,000; Full time

Job summary

Institute for Community Living Inc. is seeking an executive to oversee Facilities and Procurement Operations in New York. The role will drive enterprise spend strategies across facilities, procurement, and vendor governance to support program delivery and mission impact.

You will lead capital planning, vendor performance, and system improvements, partnering with the CFO and executive team to balance cost, risk, and quality across multiple sites.

Qualifications

• Master’s degree in business, Finance, Operations, Engineering, or related field.
• 12–15+ years of experience across facilities operations.
• 7+ years in executive leadership roles.
• Experience in nonprofit, healthcare, or multi-site operations preferred.

Responsibilities

• Oversee Facilities and Procurement Operations with an enterprise-wide focus.
• Lead long-term capital planning and vendor management strategies.
• Drive cost controls and financial discipline without sacrificing service delivery.
• Partner with CFO and Executive Team to align operations with budgets and goals.

Job description

SVP-Facilities and Procurement Operations-FD599802

Job Category: Administrative/Clerical

Requisition Number: SVPFA008322

• Posted : August 26, 2026
• Full-Time
• On-site
• Salary : $210,000 USD per year

Locations

Showing 1 location

ICL - Executive Office
125 Broad St
New York, NY 10004, USA

Description

ICL’s ability to deliver high-quality services across 135 programs depends on safe, reliable, and efficiently operated facilities. We are seeking an exceptional leader to oversee Facilities and Procurement Operations and bring a strategic, enterprise-wide approach to infrastructure, vendor management, and organizational spending. This role offers a unique opportunity to strengthen operational consistency, optimize costs, and lead long-term capital planning, all while ensuring that ICL’s facilities and resources continue to support our mission and the communities we serve.

Enterprise Spend & Operations Leadership

• Own and oversee total enterprise spend across facilities and procurement (OPEX Operating expenditures + CAPEX Capital expenditures)
• Establish a unified strategy linking; Strategic sourcing, Vendor management and Facilities execution.
• Drive financial discipline across all operational areas without compromising service delivery.

Facilities Operations & Capital Management

• Oversee maintenance and operations of all ICL properties (residential, office, and apartments)
• Ensure compliance with building systems, safety standards, and regulatory requirements
• Manage vendor contracts for; HVAC, electrical, elevators, fire/life safety systems, Cleaning, security, utilities, and repairs, Monitor building violations, inspections, and corrective actions, Oversee fleet management and lifecycle planning, and all other related operational aspects.

Procurement & Strategic Sourcing

• Develop, implement and maintain a centralized procurement strategy for workflow and processes
• Standardized procurement policies aligned with DHS, DOHMH, OMH, and other funders
• Lead sourcing initiatives to optimize cost, quality and Vendor performance while identifying opportunities for, Vendor consolidation, Cost savings and Contract renegotiations.
• Oversee full lifecycle of vendor relationships:
  • Vetting, onboarding, performance monitoring, renewal, and termination
• Implement a formal vendor performance and compliance framework
• Lead contract negotiation and enforcement
• Maintain centralized contract repository and tracking system
• Handle high-risk vendor issues, disputes, and escalations
• Partner with Finance to align operations with budgeting, Forecasting and spend management
• Monitor vendors spend and cost drivers (utilities, maintenance, security, etc.)
• Conduct cost-benefit and ROI analysis for major contracts and capital projects
• Ensure procurement and facilities decisions support long-term financial sustainability
• Partner with program teams to ensure objectives regarding facilities and procurement outcomes are achieved.
• Ensure compliance with Nonprofit regulations, Government funding requirements and Audit standards
• Identify and mitigate risks such as:
• Conflicts of interest
• Fraud or non-compliance
• Strengthen internal controls across procurement and facilities operations

Systems, Process Improvement & Automation

• Implement and optimize systems for:
• Facilities management (e.g., Angus or similar)
• Purchase requests
• Approvals
• Drive automation, reporting, and dashboarding for executive visibility

Cross-Functional Leadership

• Partner with:
• Finance (budget, reporting, audits)
• Legal & Compliance
• Serve as a key operational advisor to the CFO and Executive Team

Align operational decisions with programmatic and financial priorities

• Serve as key partner to:
• Finance (budgeting, reporting, audits)
• Executive team (strategic planning)
• Act as the bridge between financial oversight and operational execution.

Leadership & Organizational Development

• Lead and develop a multi-layered team across:
• Facilities
• Procurement
• Establish clear accountability structures and KPIs
• Build a culture of:
• Performance
• Transparency

Essential Knowledge, Skills and Abilities:

• Procurement and vendor strategy expertise
• Strong financial and cost management acumen
• Facilities and infrastructure oversight
• Contract negotiation and vendor governance
• Strategic thinking with execution focus
• Change management and organizational integration
• Committed to active promotion of ICL values and goals.
• Knowledge of property management & maintenance and operational planning.
• Detailed knowledge of computer systems and programs related to and necessary for the performance of the job.
• Knowledge or inventory management.
• Knowledge of safety related matters.
• Ability to work and collaborate as part of a multi-disciplinary team. Ability to interact well with others and be culturally sensitive to both staff and consumers.
• Ability to react appropriately in emergency situations.
• Ability to lead and supervise and evaluate subordinates.
• Ability to communicate at the highest levels.
• May spend upwards of fifty percent of the workweek in the field traveling within the Greater New York area.

Qualifications and Experience:

• Master’s degree in business, Finance, Operations, Engineering, or related field
• 12–15+ years of experience across:
• Facilities operations
• 7+ years in executive leadership roles
• Experience in nonprofit, healthcare, or multi-site operations preferred.

Equivalent combination of education, training, and experience will be considered. Engineering degree a plus.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.