SVP-Facilities and Procurement Operations-FD599802

ICL; New York (NY); On-site; USD 180,000 - 230,000; Full time

Job summary

ICL seeks an exceptional leader to oversee Facilities and Procurement Operations with an enterprise-wide view on infrastructure, vendor management, and spending. You will drive a unified sourcing strategy, financial discipline, and long-term capital planning to strengthen operational consistency and service delivery for communities served.

The role requires overseeing maintenance of residential, office, and apartment properties, ensuring safety and regulatory compliance, and partnering with

Qualifications

• Master’s degree or equivalent in business, finance, operations, or engineering.
• 12–15+ years across facilities operations, procurement/sourcing and vendor management.
• 7+ years in executive leadership roles; nonprofit/healthcare/multi-site background preferred.
• Engineering degree a plus.

Responsibilities

• Oversee enterprise spend across facilities and procurement (OPEX & CAPEX).
• Lead centralized procurement strategy and vendor governance.
• Drive capital planning and 15-year capital improvement planning.
• Manage vendor contracts for HVAC, electrical, safety systems, cleaning, security, utilities, and repairs.
• Ensure compliance with nonprofit funding requirements and audit standards.
• Build and lead a multi-layered team across facilities, procurement, and vendor management.

Skills

Enterprise operations leadership

Procurement and vendor strategy

Financial cost management

Facilities & infrastructure oversight

Contract negotiation & vendor治理

Strategic thinking & execution

Change management

Promoting organizational values

Property management knowledge

Inventory management knowledge

Safety knowledge

Team collaboration

Education

Master’s degree in business/Finance/Operations/Engineering

Tools

Angus (Facilities system)

Job description

ICL’s ability to deliver high-quality services across 135 programs depends on safe, reliable, and efficiently operated facilities. We are seeking an exceptional leader to oversee Facilities and Procurement Operations and bring a strategic, enterprise-wide approach to infrastructure, vendor management, and organizational spending. This role offers a unique opportunity to strengthen operational consistency, optimize costs, and lead long-term capital planning, all while ensuring that ICL’s facilities and resources continue to support our mission and the communities we serve.

Enterprise Spend & Operations Leadership

• Own and oversee total enterprise spend across facilities and procurement (OPEX Operating expenditures + CAPEX Capital expenditures)
• Establish a unified strategy linking; Strategic sourcing, Vendor management and Facilities execution.
• Drive financial discipline across all operational areas without compromising service delivery.

Facilities Operations & Capital Management

• Oversee maintenance and operations of all ICL properties (residential, office, and apartments)
• Ensure compliance with building systems, safety standards, and regulatory requirements
• Lead capital planning, including 15-year capital improvement plans
• Manage vendor contracts for; HVAC, electrical, elevators, fire/life safety systems, Cleaning, security, utilities, and repairs, Monitor building violations, inspections, and corrective actions, Oversee fleet management and lifecycle planning, and all other related operational aspects.

Procurement & Strategic Sourcing

• Develop, implement and maintain a centralized procurement strategy for workflow and processes
• Standardized procurement policies aligned with DHS, DOHMH, OMH, and other funders
• Lead sourcing initiatives to optimize cost, quality and Vendor performance while identifying opportunities for, Vendor consolidation, Cost savings and Contract renegotiations.

Vendor Management & Contract Oversight

• Oversee full lifecycle of vendor relationships:
  • Vetting, onboarding, performance monitoring, renewal, and termination
• Implement a formal vendor performance and compliance framework
• Lead contract negotiation and enforcement
• Maintain centralized contract repository and tracking system
• Handle high-risk vendor issues, disputes, and escalations

Financial Stewardship & Cost Control

• Partner with Finance to align operations with budgeting, Forecasting and spend management
• Monitor vendors spend and cost drivers (utilities, maintenance, security, etc.)
• Conduct cost-benefit and ROI analysis for major contracts and capital projects
• Ensure procurement and facilities decisions support long-term financial sustainability
• Partner with program teams to ensure objectives regarding facilities and procurement outcomes are achieved.

Compliance, Risk & Internal Controls

• Ensure compliance with Nonprofit regulations, Government funding requirements and Audit standards
• Identify and mitigate risks such as:
• Vendor overbilling
• Conflicts of interest
• Fraud or non-compliance
• Strengthen internal controls across procurement and facilities operations

Systems, Process Improvement & Automation

• Implement and optimize systems for:
• Procurement workflows
• Vendor tracking
• Facilities management (e.g., Angus or similar)
• Standardize processes:
• Purchase requests
• Approvals
• Vendor onboarding
• Drive automation, reporting, and dashboarding for executive visibility

Cross-Functional Leadership

• Partner with:
• Finance (budget, reporting, audits)
• Programs (service delivery needs)
• Legal & Compliance
• Serve as a key operational advisor to the CFO and Executive Team
• Align operational decisions with programmatic and financial priorities
• Serve as key partner to:
• Finance (budgeting, reporting, audits)
• Program leadership (service delivery needs)
• Executive team (strategic planning)
• Act as the bridge between financial oversight and operational execution.

Leadership & Organizational Development

• Lead and develop a multi-layered team across:
• Facilities
• Procurement
• Vendor Management
• Establish clear accountability structures and KPIs
• Build a culture of:
• Performance
• Transparency
• Continuous improvement

Essential Knowledge, Skills and Abilities:

• Enterprise operations leadership
• Procurement and vendor strategy expertise
• Strong financial and cost management acumen
• Facilities and infrastructure oversight
• Contract negotiation and vendor governance
• Strategic thinking with execution focus
• Change management and organizational integration
• Committed to active promotion of ICL values and goals.
• Knowledge of property management & maintenance and operational planning.
• Detailed knowledge of computer systems and programs related to and necessary for the performance of the job.
• Knowledge or inventory management.
• Knowledge of safety related matters.
• Ability to work and collaborate as part of a multi-disciplinary team. Ability to interact well with others and be culturally sensitive to both staff and consumers.
• May spend upwards of fifty percent of the workweek in the field traveling within the Greater New York area.

Qualifications and Experience:

• Master’s degree in business, Finance, Operations, Engineering, or related field
• 12-15+ years of experience across:
• Facilities operations
• Procurement / sourcing
• Vendor management
• 7+ years in executive leadership roles
• Experience in nonprofit, healthcare, or multi-site operations preferred.
• Equivalent combination of education, training, and experience will be considered. Engineering degree a plus.