Survey Project Administrator

Spalding DeDecker; Rochester Hills (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Spalding DeDecker in Rochester Hills, MI is seeking an organized Administrative Assistant to support the Survey Team at our Rochester Hills headquarters. The role covers project setup, accounting coordination, scheduling, and daily admin tasks to keep operations running smoothly.

We value dependable team players who own tasks and help others, with opportunities for growth in a dynamic, employee-owned firm founded in 1954.

Qualifications

• Two years of administrative experience required.
• High School Diploma or equivalent required.
• An associate's degree or equivalent is preferred (accounting education/experience preferred).
• Proficiency in Microsoft Excel and Word required.

Responsibilities

• Provide general office and administrative support to the survey team and leaders.
• Answer incoming calls courteously and professionally.
• Schedule and coordinate training, meetings, and events.
• Prepare memos, letters and other correspondence as needed.
• Book travel arrangements for survey team members.
• Manage per diems and the quarterly travel bonus program.
• Handle mail, UPS/FedEx, and office supplies inventory.
• Support corporate admin team for morale events and meetings.
• Data entry, filing, and other duties as assigned.
• Work with HR on job-specific employee badging and vehicle permits.

Skills

Excel

Word

Microsoft Office

Attention to detail

Communication skills

Scheduling

Education

High School Diploma or equivalent

Associate's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

Spalding DeDecker is seeking an organized, detail-oriented Administrative Assistant to support our Survey Team at our Rochester Hills headquarters. This role offers a variety of responsibilities, including project setup, accounting coordination, scheduling, and day-to-day administrative support. We're looking for a dependable team player who enjoys helping others, taking ownership of tasks, and keeping operations running smoothly.

Spalding DeDecker is an employee-owned surveying, planning, and civil engineering firm of 170+ employees. Since 1954,we'vethrived because of our dedicated employees and the exceptional service we deliver to our clients. We hire skilled, professional, and innovative individuals who will addexpertiseand integrity to our team, and we provide an exemplary place to work. We are a dynamic organization that believes in rewardingstrong performance; each member of our team can grow as far as each of their abilities will take them!

Typical Duties & Responsibilities

Typical Duties & Responsibilities
Typical duties and responsibilities and other important responsibilities and abilities may include, but are not limited to:

• Provide general office and administrative support to the survey team and leaders.
• Answer direct phone calls. Answer all incoming calls courteously and professionally and respond appropriately.
• Schedules and coordinates training brown bags, guest lunches, and team meetings and functions (in-house and outside functions).
• Composes and types memos, letters, and other correspondence as required.
• Books and coordinates travel arrangements for survey team members who are traveling for company business.
• Manages and handles the per diems process.
• Manages and coordinates the quarterly travel bonus program.
• Provide a wide array of administrative support for SDA staff and managers.
• Processes incoming/outgoing mail accurately and in a timely manner.
• Coordinates mail and UPS/FedEx.
• Maintain inventory of PPE and Survey equipment. Orders and restocks as needed.
• Order office supplies and breakroom supplies as needed.
• Provides additional support and assistance to the corporate admin team for morale events, corporate meetings, and other company functions.
• Filing, data entry, and other job duties as assigned
• Prepares timesheet edits for Survey PM's approval and review with accounting.
• Work with Survey PM's and HR for job-specific employee badging and vehicle permits.
• Owns the accounting project setup for all survey projects, including contract, billing terms, revenue method, and other project details
• Serves as a business partner to Survey Operations by learning the department, its projects, and its workflows, and taking ownership of the administrative processes that support the team.
• Completes all other duties as assigned.

Requirements

• Two years of administrativeexperience (Required). Prior survey administrative support experience is preferred.
• High School Diploma or equivalent (Required).
• An associate's degree or equivalent combination of training and experience is preferred. Accounting education and work experience preferred.
• Microsoft Excel: 2 years (Required)
• Microsoft Word: 2 years (Required)
• Must be proficient in Microsoft Office.
• Excellent spelling and grammatical skills.
• Attention to detail, ownership of assignments, and the ability to meet tight deadlines are essential to the successful performance of this position.
• Demonstrates a growth mindset and a servant leader’s approach to supporting the team. This position offers opportunities for growth.
• Requires good oral and written communication skills, telephone etiquette, and tactful/diplomatic in all aspects of this assignment.
• Complete all other duties as assigned.

Work Environment / Physical Demands

Individuals must be willing to:

• Work in an office environment
• Travel by car to other locations with advance notice (Novi, Detroit, Grand Rapids, Lansing, or Livonia)

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Additional Information

Job Type: Full-time, in-office position

Schedule: Monday to Friday

Supplemental pay types: Bonus pay

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance