Surgical Team Coordinator | Vet Surgery & Operations Lead

Hospital For Veterinary Surgery; New York (NY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

FSA/HSA

PTO 120 hours per year

401(k) with company match

4-day work week

Job summary

Hospital For Veterinary Surgery in New York City is seeking a Surgical Team Coordinator to support an incoming fourth surgeon. This hybrid role combines on-floor clinical support with behind-the-scenes operations, acting as the backbone for the surgical team and coordinating a driven clinical staff.

You’ll manage appointments, patient care, and pre/post-op workflows, while ensuring documentation accuracy and smooth daily scheduling. A fast-paced, growth-oriented environment awaits.

Qualifications

• 2+ years of experience as Veterinary Assistant, Technician, LVT or Lead Assistant.
• Strong clinical foundation including appointments, patient handling, and basic procedures.
• Experience supporting surgery or specialty medicine is a plus.
• Exceptional organizational and time management skills.
• Clear, confident communication with clients and team members.

Responsibilities

• Run appointments including history taking, patient intake, and client communication.
• Assist with exams, diagnostics, and treatments as needed.
• Support pre-operative and post-operative workflows.
• Step in for hands-on patient care, restraint, and basic procedures.
• Ensure accurate and timely medical record documentation.
• Act as central coordinator for one surgeon and their clinical team.
• Own daily scheduling flow: appointments, procedures, rechecks, and follow-ups.
• Ensure all cases are fully prepped (labs, imaging, history, estimates).
• Track missing information before it becomes a problem.
• Keep the team aligned, on time, and moving efficiently throughout the day.
• Prepare the DVM for consultations with organized case summaries.
• Anticipate needs before appointments and procedures.
• Assist with client communication workflows and discharge planning.
• Serve as go-to problem solver for disruptions to schedule.
• Identify inefficiencies and help build better workflows.
• Coordinate across departments (surgery, anesthesia, client care).
• Help establish structure in a growing, fast-moving environment.

Skills

Veterinary experience

Clinical foundation

Surgery support

Organizational skills

Time management

Communication

Proactive mindset

Job description

Hospital For Veterinary Surgery in New York City is seeking a Surgical Team Coordinator to support an incoming fourth surgeon. This hybrid role combines on-floor clinical support with behind-the-scenes operations, acting as the backbone for the surgical team and coordinating a driven clinical staff.

You’ll manage appointments, patient care, and pre/post-op workflows, while ensuring documentation accuracy and smooth daily scheduling. A fast-paced, growth-oriented environment awaits.