Surgical Scheduling Specialist (Pre-Op & OR)

WVU Medicine Uniontown Hospital; Uniontown (Fayette County); On-site; USD 36,000 - 48,000; Full time

Job summary

WVU Medicine Uniontown Hospital is seeking a detail-oriented Scheduler to manage the surgical calendar, coordinate pre-admission testing, and ensure timely case scheduling. You will communicate with patients and clinical staff, update records, and support pre-certification processes as needed.

The role requires strong written and verbal communication and familiarity with medical terminology. This position is based in Uniontown and follows standard office hours.

Qualifications

• High school graduate or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

Responsibilities

• Establishes and monitors detailed calendar of each surgeon and uses this information in conjunction with OR schedule in order to proficiently schedule all cases in a timely fashion and provide best time utilization for surgeon.
• If procedures are canceled, pulls future cases/appointments to keep procedure schedule full, requiring careful management and knowledge of internal staff schedules and preferences.
• Assists in scheduling urgent and emergent surgeries.
• Coordinates and schedules testing needed prior to surgery as may be required by the department.
• Keeps up to date queue from tests ordered in EPIC by Physicians.
• Communicates information regarding impending surgery to patients and their families, within scope of knowledge of incumbent.
• Calls patients with appointment reminders.
• Confirms patient procedures within the Suite for Clinical staff.
• Coordinates patient care with various clinics, pre-admission testing, and staff, within the Clinical Enterprise to accommodate procedure requests.
• Obtains phone consent and coordinates care for DHHR patients (Department of Health and Human Resources).
• Arranges for pre-certification with third party payers as may be required by the department.
• Completes any missing information; provides Referring Clinical Staff with request forms that aid in the determination of medical procedure, necessity of treatment, and/or necessary follow up.
• May maintain record of cases performed, including those with resident participation.

Skills

Medical office scheduling

Education

High school diploma

Job description

WVU Medicine Uniontown Hospital is seeking a detail-oriented Scheduler to manage the surgical calendar, coordinate pre-admission testing, and ensure timely case scheduling. You will communicate with patients and clinical staff, update records, and support pre-certification processes as needed.

The role requires strong written and verbal communication and familiarity with medical terminology. This position is based in Uniontown and follows standard office hours.