Surgical Scheduling & Operations Coordinator

University of Illinois Chicago; Chicago (IL); On-site; USD 67,000 - 104,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and/or a

Job summary

University of Illinois Hospital & Health Sciences System (UI Health) in Chicago seeks a Medical Office Specialist to manage surgical schedules, coordinate cases, and handle pre/post-operative activities. You will liaise with clinicians, staff, and external offices to ensure timely patient preparation and accurate health-record exchanges.

The role requires strong communication, independence, and the ability to coordinate across departments to optimize OR time and patient care.

Qualifications

• This job requires a combination of five years of related work experience or education.
• College education with coursework in medical/business fields or related experience is acceptable.
• Residency requirement and background checks apply as per university policy.

Responsibilities

• Develop and maintain surgical schedules and related subspecialty calendars.
• Triages telephone calls and emails; responds to inquiries regarding case coordination.
• Coordinate with Patient Accounts and external providers for self-pay quotes.
• Arrange pre/post-operative appointments, pre-certifications, referrals, and records.
• Communicate scheduling information clearly to clinicians and staff.
• Prepare monthly surgical reports and coordinate health-record exchanges with insurers.
• Distribute weekly surgery schedules to all stakeholders.
• Analyze Surgery services utilization and OR block time; support process improvements.
• Ensure instruments and supplies are available for scheduled cases.

Education

Business/medical-related education

Job description

University of Illinois Hospital & Health Sciences System (UI Health) in Chicago seeks a Medical Office Specialist to manage surgical schedules, coordinate cases, and handle pre/post-operative activities. You will liaise with clinicians, staff, and external offices to ensure timely patient preparation and accurate health-record exchanges.

The role requires strong communication, independence, and the ability to coordinate across departments to optimize OR time and patient care.