Surgical Scheduling Coordinator - CVSL

MaineHealth; Portland (ME); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

No weekends

No holidays

Supportive team culture

Service line celebrations and outings

Job summary

MaineHealth is seeking a Cardiovascular Surgical Scheduling Coordinator to support two surgeons and coordinate complex scheduling across multiple locations. The role is on-site with potential hybrid options after one year, offering a balanced team environment.

The ideal candidate has two years of administrative patient service experience, attention to detail, and proficiency with computers. Epic experience and coding knowledge are a plus.

Qualifications

• Education: Bachelor's degree or equivalent work experience preferred.
• Experience: Two years of administrative patient service experience.
• Proficient computer skills required.
• Preferred: Epic experience, prior coding experience.

Responsibilities

• Coordinate surgical scheduling across multiple locations and guide patients through their care journey.
• Support two cardiovascular surgeons and act as a key connection between patients, providers, and teams.
• Manage complex scheduling and appointments in a fast-paced cardiovascular service line.
• Collaborate with a team of clinicians and administrative staff to ensure a smooth scheduling process.

Skills

Scheduling coordination

Attention to detail

Proficient computer skills

Communication with patients

Organizational skills

Education

Bachelor's degree or equivalent experience

Tools

Epic software

Job description

Description

Cardiovascular Surgical Scheduling Coordinator
Req#: 97298

Schedule: Monday-Friday, 8:00 AM-4:30 PM
Work Type: Full-Time, On-Site (Potential Hybrid Opportunity After One Year)
Perks: No weekends, no holidays, supportive team culture, service line celebrations and outings

Are you an organized healthcare professional who enjoys coordinating care and keeping complex schedules running smoothly? Join our Cardiovascular Service Line as a Surgical Scheduling Coordinator, where you'll support two cardiovascular surgeons and serve as a key connection between patients, providers, clinical teams, and administrative time schedules.

In this role, you'll manage complex surgical scheduling across multiple locations, coordinate surgical cases and appointments, and help guide patients through their care journey. You'll work alongside a collaborative team of 8 surgeons, 5 advanced practice providers, and a team of registered nurses, and clinical support staff playing an important role in delivering an exceptional patient experience.

Our ideal candidate has prior medical scheduling experience, strong attention to detail, and experience obtaining or coordinating prior authorizations. The ability to navigate multiple provider schedules, communicate effectively with patients and care teams, and thrive in a fast-paced healthcare environment will set you up for success.

If you're looking for a role that offers work-life balance, meaningful patient interaction, and the opportunity to be part of a highly specialized cardiovascular team, we'd love to hear from you.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: Bachelor's degree or equivalent work experience preferred.
2. License/Certifications: N/A
3. Experience: Two years of administrative patient service experience.
4. Additional Skills/Requirements Required: Proficient computer skills
5. Additional Skills/Requirements Preferred: Epic experience, prior coding experience.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.

The pay range for this position is $21.97to $29.28 per hour.

Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.

If you have questions about this role, please contact [e-mail]