Surgical Scheduling Coordinator

Summit Health Management; Fair Lawn (NJ); On-site; USD 27,483 - 33,640; Full time

Job summary

VillageMD is seeking an Administrative Assistant to greet patients, schedule appointments, and coordinate hospital and ambulatory admissions as needed. You will maintain patient charts, request medical records, and support physician workflows with accurate data entry.

Responsibilities include answering calls, directing messages, preparing charts, and ensuring forms are complete. Strong customer service, English communication, and familiarity with EHR systems are essential.

Qualifications

• High School Diploma or GED required; Associate Degree preferred.
• Heartsaver within 30 days of hire.
• Previous PSR and office experience preferred.
• Excellent interpersonal and customer service skills.
• Accurate computer data entry skills.
• English communication skills required.

Responsibilities

• Greet patients and families and schedule appointments.
• Answer phones promptly and direct calls appropriately.
• Prepare charts for new patients and ensure forms are filed correctly.
• Request and organize medical records for patient visits.
• Maintain scheduling system and updates to on-call and physician contacts.
• Reconcile encounters and monitor office supplies and equipment.

Skills

Customer service

Interpersonal skills

English communication

Data entry

Medical terminology

Office experience

Education

High School Diploma or GED

Associate Degree preferred

Tools

EHR

Practice Management System

Departmental/Ancillary Systems

Job description

VillageMD is seeking an Administrative Assistant to greet patients, schedule appointments, and coordinate hospital and ambulatory admissions as needed. You will maintain patient charts, request medical records, and support physician workflows with accurate data entry.

Responsibilities include answering calls, directing messages, preparing charts, and ensuring forms are complete. Strong customer service, English communication, and familiarity with EHR systems are essential.