Surgical Scheduling Coord

Rhode Island Hospital; United States; On-site; USD 55,000 - 70,000; Full time

Job summary

Rhode Island Hospital seeks a Surgical Scheduling Coordinator to manage elective and urgent surgeries across multiple operating rooms, ensuring timely patient flow and accurate pre-admission coordination.

Responsibilities include coordinating with physicians and staff, obtaining medical clearances, insurance verification, scheduling testing, and maintaining patient communication from pre-admission to post-op, with strong customer service.

Qualifications

• BASIC KNOWLEDGE: High school diploma or equivalent required. Associate's degree preferred in Secretarial Sciences or related field.
• Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills.
• Knowledge of medical terminology.

Responsibilities

• Demonstrates competency in performing surgical coordinating duties.
• Coordinates and schedules elective and urgent surgeries for physician practice per hospital guidelines.
• Uses computer software and forms to schedule all surgical cases and obtain medical clearance and insurance verification.
• Communicates schedule changes with OR, PAT, and physicians; maintains updates with hospital policies.

Education

High school diploma or equivalent; Associate's preferred in Secretarial Sciences or related field

Proficient personal computer skills

Knowledge of medical terminology

Job description

SUMMARY

The Surgical Scheduling Coordinator reports to the Ambulatory Clinical Manager and/or Practice Manager and performs a variety of surgical scheduling duties with multiple hospital operating rooms, medical admissions and pre-admission testing (PAT).

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

Instill Trust and Value Differences

Patient and Community Focus and Collaborate

RESPONSIBILITIES

Demonstrates competency, individually and as part of the team, in performing surgical coordinating duties. Demonstrates discretion when interacting with patients. Coordinates and schedules elective and urgent surgeries for the physician practice, according to guidelines established by the hospital(s).Utilizes surgical block time whenever possible. Releases assigned blocks when requested by physician or may request surgical time outside of block time. Coordinates surgical assist cases.Responds to questions regarding the physician's operating (OR) schedule; communicates hospital policies and procedures to physician and practice personnel. Communicates any schedule changes with the OR, PAT, and Physicians. Uses designated computer software and forms to schedule all surgical cases to be performed. Obtains medical clearance from the appropriate physician. Verifies insurance. Collaborates with hospital surgical services, hospital financial counselors, etc. Provides demographics and insurance information for all casesdmissions to hospital financial counselors to perform pre-admission approval. Obtains authorizations and referrals as required. Schedules appointments and testing within established guidelines, including: pre-admission testing, pre- and post-operative appointments in the practice, anesthesia consult Responsive to patient and provider requests and needs May collect cash and post payments where applicacble. Acts as liaison for patients with special needs. Check office and surgery schedule daily. Monitors physician privileges to ensure that admitting privileges are current. Informs physicians whose privileges are suspended that admission cannot be accepted until notification from Health Information Services department. Attends and participates in staff meetings. Maintains quality assurance, safety, environmental and infection control in accordance with established hospital department policies, procedures and objectives. Performs other related duties, as assigned.

PRIMARY RESPONSIBILITIES FOR THE COSMETIC SURGICAL SCHEDULING COORDINATOR

• Follow up on customer calls for cosmetic services.
• Thorough understanding of all cosmetic services.
• Educate patients about cosmetic options during phone inquiries
• Educate and update department staff about current services
• Discuss surgery costs with patients and facilitate with surgery dates
• Follow up with patients after initial consultation.
• Develop a list for patients for future follow-up
• Support patient needs and expand relationships with existing clientele.
• Schedule surgery efficiently, working with hospitals, physicians, patients and staff
• Surgical confirmation phones calls
• Provide patients with pre and Post operation dates and processes
• Position requires high level of customer service skills to establish and enhance positive relationships with patients, co-workers, and providers.
• Maintain an up-to-date price list for all cosmetic and Laser procedures in addition to over the counter products /control inventory
• Maintain great report with the surgical sites and staff
• Maintain an up to date portfolio for the physicians and providers in the plastic surgery to be used for reference by patients
• Maintain a brochure/pamphlet for the services providers
• Maintain marketing materials for patient handouts and mailing
• Travel to surgical locations for patient/surgeon assistance if need be

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE:High school diploma or equivalent required. Associate's degree preferred in Secretarial Sciences or related field. Proficient personal computer skills.Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills. Knowledge of medical terminology. Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes, human development stages and sensitivity to cultural diversity in each step of the care process.

EXPERIENCE

Minimum of 3 years experience as a surgical scheduler in a physician's office. Familiarity with medical office procedures, terminology and su