Surgical Scheduling & Administrative Coordinator

University Orthopedics; East Greenwich (RI); On-site; USD 42,000 - 52,000; Full time

Job summary

University Orthopedics in East Greenwich, RI seeks an Administrative Assistant/Surgical Coordinator to schedule surgical cases, coordinate preoperative testing, and maintain accurate calendars. The role requires strong organizational and communication skills, and the ability to liaise with patients, providers, and insurance entities.

The successful candidate will manage patient registrations, obtain referrals/authorizations, and ensure all paperwork is complete prior to procedures, while

Qualifications

• Experience coordinating scheduling and patient-care activities.
• Proficient with MS Office and EMR systems.
• Strong communication and confidentiality skills.

Responsibilities

• Contact patients for scheduling and discuss preoperative testing/education.
• Ensure paperwork is completed prior to scheduling.
• Verify accurate patient registration and scheduling.
• Provide correct codes and patient information for OR booking.
• Coordinate number and length of cases per OR session.
• Update provider calendar and inform managers of changes.
• Obtain referrals and authorizations for visits and surgeries.
• Build effective relationships with staff and providers.
• Ensure required testing is performed prior to procedures.
• Arrange pre-authorization with insurance when required.
• Communicate arrival, pre/post-op instructions to patients.
• Assist with general office duties and training of staff.
• Answer and triage patient calls.
• Perform other duties as assigned by management.

Skills

Administrative experience

Organizational skills

Phone etiquette

Communication skills

MS Office

Education

High school diploma or equivalent

Tools

MS Office

EMR systems

Job description

University Orthopedics in East Greenwich, RI seeks an Administrative Assistant/Surgical Coordinator to schedule surgical cases, coordinate preoperative testing, and maintain accurate calendars. The role requires strong organizational and communication skills, and the ability to liaise with patients, providers, and insurance entities.

The successful candidate will manage patient registrations, obtain referrals/authorizations, and ensure all paperwork is complete prior to procedures, while