Surgical Scheduler IV — Vascular Surgery, Complex Cases

University of Rochester; City of Rochester (NY); On-site; USD 30,000 - 40,000; Full time

Job summary

University of Rochester seeks a Surgical Scheduling Specialist for a high-volume vascular surgery practice. You will schedule inpatient and outpatient procedures, act as a liaison with staff and providers, and use clinical knowledge to align schedules with case requests.

Responsibilities include prior authorization coordination, CPT coding, and arranging pre/postoperative steps while maintaining accuracy in a fast-paced environment across multiple clinics.

Qualifications

• The Surgery Scheduling Specialist requires a high school diploma or equivalent plus 3 years of relevant experience.
• Experience with surgical/appointment scheduling software such as Flowcast and EMR systems preferred.
• Strong customer service skills and ability to manage a demanding workload with accuracy.

Responsibilities

• Independently schedule surgeries based on surgeon calendars and case urgency.
• Maintain provider calendars and communicate important matters to the team.
• Identify CPT codes and obtain prior authorizations with payers.
• Schedule preoperative testing and postoperative follow-ups as required.
• Coordinate resources and staff for the surgical team and locations.

Education

High School diploma or equivalent and 3 years of relevant experience

Or equivalent combination of education and experience

Medical Terminology, experience with Flowcast, and EMR preferred

Tools

Flowcast scheduling software

Electronic medical records (EMR)

Job description

University of Rochester seeks a Surgical Scheduling Specialist for a high-volume vascular surgery practice. You will schedule inpatient and outpatient procedures, act as a liaison with staff and providers, and use clinical knowledge to align schedules with case requests.

Responsibilities include prior authorization coordination, CPT coding, and arranging pre/postoperative steps while maintaining accuracy in a fast-paced environment across multiple clinics.