Surgical Scheduler

Western New York Urology; Town of Cheektowaga (NY); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Life insurance

Job summary

A medical clinic in New York is seeking a Surgical Scheduler to join their team in Cheektowaga. This role involves managing surgical schedules, coordinating with patients and healthcare providers, and maintaining EMR records. Candidates should have experience in medical scheduling, with strong communication and organizational skills. The position offers a pay range of $19.00 to $21.00 per hour, with full-time hours and various employee benefits including health insurance and a 401(k).

Qualifications

• 1 year of experience in medical scheduling required.
• Proficient in using various scheduling systems.
• Strong attention to detail and organizational skills needed.
• Excellent communication and interpersonal skills required.

Responsibilities

• Schedules patient appointments and surgeries.
• Manages assigned physician’s surgery schedule.
• Advises patients of scheduled procedures.
• Updates all departments of upcoming procedures.
• Collects prior authorization for surgical interventions.
• Schedules preoperative imaging and testing.
• Updates EMR for all activities.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Education

1 year previous experience in medical scheduling or a similar role

1 year experience with medical terminology

Tools

EMR systems (Medent)

Job description

Western New York Urology provided pay range

This range is provided by Western New York Urology. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/hr - $21.00/hr

Job Title: Surgical Scheduler

WNY Urology Associates is currently recruiting for a Surgical Scheduler to join our Harlem Road location in Cheektowaga, NY. We train staff to build strong relationships and excellent self‑worth in the workplace. We value employees and are committed to growing their capabilities. Our diverse community feels a sense of belonging and values contributions.

Surgical Scheduler Job Description

Under limited supervision, the surgical scheduler performs a wide range of surgical scheduling duties for procedures requiring anesthesia.

The surgical scheduler initiates the insurance authorization process, schedules pre‑admission testing and clearance appointments, and arranges appropriate surgical procedures with the appropriate facility. The scheduler has knowledge of urological conditions, procedure types, ICD codes, CPT codes, and necessary paperwork and equipment required for the surgical procedure. The scheduler coordinates and/or explains procedural information with patients, primary care physicians, ambulatory surgery centers, and hospitals as needed.

Primary Duties and Responsibilities

• Schedules patient appointments and surgeries. Verifies patient insurance and referrals prior to scheduling the procedure.
• Manages assigned physician’s surgery/endo schedule, documents surgery in EMR system (Medent), and maintains physician’s personal calendar.
• Advises patients of scheduled procedures and instructions.
• Updates all departments of upcoming procedures including primary care office, ambulatory surgery center, hospital, and billing department.
• Collects prior authorization information for all surgical and endovascular interventions.
• Schedules all preoperative imaging and testing.
• Schedules all appropriate testing and post‑op office visit as required.
• Completes all paperwork for patients and appropriate departments.
• Updates EMR (Medent) for all activities.
• Notifies all appropriate individuals of scheduling changes.
• Keeps physicians informed on patient waiting status, reschedules or cancellations.
• Optimizes physician scheduling and productivity.
• Performs other related duties as required or assigned by manager.

Qualifications

• 1 year previous experience in medical scheduling or a similar role is required.
• 1 year experience with medical terminology is required.
• Proficient in using various scheduling systems and EMR systems (Medent) preferred.
• Strong attention to detail and organizational skills required.
• Excellent communication and interpersonal skills required.

Job Type

Full‑time

Pay

$19.00 - $21.00 per hour

Expected hours

40 per week

Benefits

• 401(k)
• 401(k) matching
• Bereavement leave
• Dental insurance
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Uniform allowance
• Vision insurance

Healthcare setting

• Outpatient

Medical specialties

• Surgery
• Urology

Schedule

• 8 hour shift
• Monday to Friday
• No weekends

Work Location

In person

Seniority level

Entry level

Employment type

Full‑time

Job function

Health Care Provider

Industries

Hospitals and Health Care

Referrals increase your chances of interviewing at Western New York Urology by 2x

Get notified about new Medical Coordinator jobs in Cheektowaga, NY.

Williamsville, NY $18.00-$21.00 2 weeks ago

Buffalo, NY $48,750.00-$68,250.00 3 months ago

Orchard Park, NY $18.00-$21.00 2 weeks ago

Oncology Tumor Board Program Coordinator

Buffalo, NY $75,000.00-$85,000.00 2 weeks ago

Buffalo, NY $100,000.00-$110,000.00 2 weeks ago

Clinical Center Associate I/Trainee - Ambulatory Leukemia Clinic

Patient Services Representative (PSR) - Downtown Buffalo

Clinical Center Associate Trainee/Clinical Center Associate I - Ambulatory Breast Clinic

Williamsville, NY $23.00-$26.00 3 weeks ago

Registration Specialist- Temporary/Part-Time

Williamsville, NY $45.08-$57.69 2 days ago

Clinical Center Associate I/Clinical Center Associate Trainee

Williamsville, NY $45.08-$57.69 2 days ago

Medical Services Coordination Specialist I/II/III

Buffalo, NY $60,405.80-$65,405.80 4 weeks ago

Buffalo, NY $60,000.00-$65,000.00 12 hours ago

Buffalo, NY $65,000.00-$85,000.00 3 weeks ago

Senior Clinical Center Associate - Endoscopy

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.