Surgical Coordinator

Hirebridge LLC; Buffalo (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

401(k) and 401(k) employer matching

Health, dental, and vision insurance

Disability and life insurance

Paid time off and holidays

Retirement plan

Job summary

UBMD Ophthalmology / Ross Eye Institute is seeking an Ophthalmic Surgical Scheduler to join our team in Buffalo, NY. This full-time onsite role focuses on coordinating ophthalmic surgeries from consultation through post-operative care.

The ideal candidate will be organized, with strong communication skills and knowledge of ophthalmology scheduling processes, ensuring a smooth patient experience.

Qualifications

• High school diploma or GED is required.
• At least 1 year of experience in medical scheduling, ophthalmology, or surgical coordination.
• Familiarity with clinical operations, terminology, and administrative procedures.
• Ability to multitask in a fast-paced environment and maintain discretion.
• Proficient with computers, software, and practice management technology.
• Strong problem-solving skills and sound judgment.

Responsibilities

• Coordinate and schedule all ophthalmic surgeries for the designated provider.
• Communicate dates, pre- and post-operative instructions, and insurance requirements.
• Provide exceptional customer service and address patient questions.
• Verify insurance eligibility and obtain required authorizations prior to surgery.
• Submit paperwork and maintain accurate records in the EMR system.
• Collaborate with surgeons, technicians, and clinic staff to ensure timely scheduling.
• Follow HIPAA guidelines and clinic protocols at all times.

Skills

Medical scheduling

Ophthalmology

Administrative procedures

Multitasking

Computer skills

Problem-solving

Discretion

Education

High school diploma or GED

Tools

EMR system

Practice management software

Job description

Ophthalmic Surgical Scheduler – UBMD Ophthalmology

Full-Time | Onsite

Practice: UBMD Ophthalmology / Ross Eye Institute Pay Range: $20.00–$23.00 per hour Work Location: Buffalo, NY

Position Summary

UBMD Ophthalmology / Ross Eye Institute is seeking a detail-oriented and highly organized Ophthalmic Surgical Scheduler to join our team. This role plays a critical part in coordinating and scheduling surgical procedures, ensuring patients have a smooth and efficient experience from consultation through post-operative care.

The ideal candidate will have strong communication skills, thrive in a fast-paced environment, and demonstrate a strong understanding of ophthalmology or surgical scheduling.

Key Responsibilities

Surgical Scheduling & Patient Coordination

• Coordinate and schedule all ophthalmic surgeries for your designated provider
• Communicate with patients regarding surgical dates, pre-operative and post-operative instructions, and insurance authorization requirements
• Provide exceptional customer service and address patient questions and concerns regarding procedures

Insurance Verification & Documentation

• Verify insurance eligibility and obtain required authorizations prior to surgery
• Submit necessary paperwork and ensure all surgical documentation is completed accurately and efficiently
• Maintain up-to-date records in the electronic medical record (EMR) system

Collaboration & Operational Support

• Collaborate with surgeons, technicians, and clinic staff to ensure accurate and timely scheduling
• Work closely with surgical facilities and vendors to coordinate necessary equipment or materials
• Follow HIPAA guidelines and clinic protocols at all times

Qualifications

• High school diploma or GED required
• Minimum 1 year of experience in medical scheduling, ophthalmology, or surgical coordination
• Strong knowledge of clinical/medical practice operations, terminology, and administrative procedures
• Ability to multitask and remain flexible in a fast-paced environment
• Proficiency with computers, software applications, and practice management technology
• Strong problem-solving skills and sound judgment
• Ability to handle confidential information with discretion and professionalism

Why You’ll Love Working Here

• Competitive pay and comprehensive benefits package
• Supportive and team-focused work environment
• Opportunities for growth and advancement within ophthalmology and surgical care
• Meaningful work that directly supports excellent patient outcomes

Benefits

• 401(k) and 401(k) employer matching
• Health, dental, and vision insurance
• Disability and life insurance
• Paid time off and holidays
• Retirement plan

UBMD Ophthalmology / Ross Eye Institute is an Equal Employment Opportunity (EEO) employer.